Executive Assistant - Vision Information Technology Consultants LLC

Vision IT is a woman-owned business that's supported DoD and Federal Sector IT initiatives for two decades. We work with our clients as a trusted, long-term partner offering innovative consultation and leadership to solve their most pressing and complex problems. We orchestrate people, strategies, technologies, and best-of-breed business processes. Vision IT provides strategic consulting services to meet mission IT requirements for our government clients.

Vision IT seek an Executive Assistant to provide high-level administrative support to the executive team. The ideal candidate will excel at managing multiple priorities, handling sensitive information, and anticipating the needs of the executive leadership. As an integral part of our team, you will work closely with senior leaders to ensure smooth operations and contribute to the overall efficiency of the organization.

Position Summary:

• Calendar Management: Organize and maintain executive schedules, including coordinating meetings, travel arrangements, and appointments. Ensure executives are well-prepared for all engagements.
• Communication Management: Screen, respond to, and direct incoming communications (calls, emails, messages) to the appropriate parties. Draft, proofread, and send correspondence as needed.
• Travel Coordination: Arrange domestic and international travel for executives, including transportation, lodging, and itineraries.
• Meeting Coordination: Schedule, prepare agendas, and ensure all logistics are in place for meetings. Take meeting notes and track action items.
• Document Management: Prepare and organize reports, presentations, and other documents for meetings and presentations. Maintain an efficient filing and record-keeping system.
• Expense Management: Prepare and assist with expense reporting, tracking receipts, and reconciling credit card statements for executives.
• Event Planning: Organize internal and external events, including team meetings, conferences, luncheons, and client engagements.
• Project Support: Provide support for special projects, as needed, including research, data collection, and preparing project timelines.
• Relationship Management: Build and maintain professional relationships with internal and external stakeholders, including clients, vendors, and team members.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and integrity.

Qualifications:

• Education:
  • Bachelor's degree in business administration, Communications, or related field preferred.
  • Professional certifications (e.g., Certified Administrative Professional) are a plus.
• Experience:
  • 5+ years of experience as an executive assistant, administrative assistant, or in a similar role.
  • Proven ability to manage complex schedules and competing priorities in a fast-paced environment.
• Skills & Abilities:
  • Exceptional organizational and time management skills
  • Strong written and verbal communication abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools
  • Strong problem-solving skills and ability to work independently
  • Attention to detail and accuracy
  • Ability to prioritize and manage competing demands
  • Strong interpersonal skills and the ability to maintain professionalism at all times
• Personal Traits:
  • Discretion and integrity when handling confidential information
  • Proactive, resourceful, and adaptable in a fast-paced environment
  • Excellent judgment and decision-making abilities
  • Strong multitasking abilities and can stay calm under pressure

At Vision IT, we prioritize the health, well-being, and financial security of our employees with a comprehensive benefits package, including:

• 401(k) Plan: Company matching contributions to help you save for retirement.
• Dental & Vision Insurance: Coverage for dental care, eye exams, glasses, and contacts.
• Health Insurance: Comprehensive medical coverage.
• Paid Time Off (PTO): Generous policy to maintain work-life balance.
• Disability Insurance: Short-term and long-term protection for financial stability.
• Life & AD&D Insurance: Coverage for life and accidental death/dismemberment.
• Supplemental Benefits: Voluntary benefits for critical illness, accident, and hospital care.

We are dedicated to supporting your health, well-being, and long-term financial goals.

Vision IT provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Vision IT complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Vision IT expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with Vision IT's employees' ability to perform their job duties may result in discipline up to and including discharge.