Executive Assistant, Safety, Sales and Marketing - Canadian National Railway Company
Homewood, IL 60430
About the Job
At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us!
Job Summary
The Executive Assistant, Safety, Sales and Marketing is responsible for supporting the
Vice-President, Safety and Environment as well as the Vice-President, Sales and Marketing Petroleum and Chemicals (P&C). The role is accountable for completing general office operations, scheduling appointments and meetings as well functional project management, and administrative support. The incumbent coordinates special events such as townhalls and training seminars.
Main Responsibilities
Support and Administrative Management
· Handle executive business travel arrangements both domestic and international
· Anticipate changes and individual needs associated with pending meetings, and travel requirements
· Handle a highly changing daily schedule, coordinate agendas as well as all arrangements for meetings ensuring preparation and availability for review
· Assess and prioritize all issues for the executive offices
· Monitor and handle all mandatory training, including rollout, and drive completion across functions and subgroups
· Conduct research to prepare and gather briefing materials, agendas and decks for all executive level meetings
· Ensure that quarterly and monthly team meetings are scheduled in advance
Business Management
· Handle key corporate initiatives to ensure plans and visions have the resources assigned
· Handle and support identified projects within established timelines to completion, with oversight by functional leaders
· Review and pre-validate signing authorities on behalf of the executives
Communication and Events
· Handle all events including business car train and investor trips
· Handle all logistics for events (e.g., catering, travel, other needs of the participants and overall event plan)
· Lead and plan recognition and engagement initiatives
· Handle all office supplies, including proactive replenishment of executive suite resources on a biweekly basis
Working Conditions
The role has standard working conditions in an office environment with a regular workweek from Monday to Friday. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure, and stress. The incumbent must possess a high level of discretion and judgement around sensitive and confidential information. The role requires minimal travel (10%) within Canada and the United States (U.S.).
Requirements
Experience
Administration
· Minimum 5 years of experience working within a professional-level office managing daily operations at a senior management or executive support-level
Education/Certification/Designation
· High School Diploma or General Educational Development (GED)
· Bachelor’s Degree in Business Management or equivalent*
*Any designation for these above would be considered as an asset
Competencies
· Collaborates with others and shares information
· Leads by example for the safety and security of all
· Demonstrates active listening
· Communicates with impact
· Collaborates with others and shares information
· Demonstrates agility and drives change
· Innovates
· Applies critical thinking
· Knows the business and stays current on Industry needs
Technical Skills/Knowledge
· Knowledge of Microsoft Office (Outlook, Excel, Word, Tableau, PowerPoint)
· Knowledge of CN’s internal systems, including Systems, Applications and Products (SAP), Performance Assessment Process (PAP), Dashboard, and Supplier Relationship Management (SRM)
· Knowledge of CN Policies and procedures
About CN
CN is a world-class transportation leader and trade-enabler. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. As the only railroad connecting Canada’s Eastern and Western coasts with the Southern tip of the U.S. through a 19,500 mile rail network, CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN is committed to programs supporting social responsibility and environmental stewardship. At CN, we work as ONE TEAM, focused on safety, sustainability and our customers, providing operational and supply chain excellence to deliver results.
CN is an Equal Employment Opportunity Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, religion, national origin, age, or disability, assuming an individual can perform the essential functions of the job with or without accommodation. Only qualified candidates under consideration will be contacted. Please monitor your email on a regular basis, as communication is primarily made through email.