Executive Assistant - Remote - GXO Enterprise Services LLC

At GXO, we're constantly looking for talented individuals at all levels who can deliver the caliber of service our company requires. You know that a positive work environment creates happy employees, which boosts productivity and dedication. On our team, you'll have the support to excel at work and the resources to build a career you can be proud of.

As an Executive Administrative Assistant, you will provide support to 3 Corporate IT senior leaders: the SVP of Global Technology Infrastructure, the SVP of Engineering, Data and Enterprise Architecture, and the VP of Corporate Systems. You'll also partner with other professionals across the enterprise to achieve strategic and business targets. In this important role, you will support these 3 dynamic leaders as a key partner in their day-to-day administrative activities. Put your skills to work for us and we'll give you the tools, resources, and support to build a career you're not only proud of, but one you'll love.

Pay, benefits and more.

We are eager to attract the best, so we offer competitive compensation and generous benefits package, including full health insurance (medical, dental and vision), 401(k), life insurance, disability and more.

What you'll do on a typical day:

• Maintain the executive's calendars; update, communicate changes, and resolve scheduling conflicts
• Organize and schedule meetings (with both internal and external constituents), set up meeting rooms, take food orders for events, and meetings and set up as needed
• Track and report on various IT process activities such as timesheet completion adherence or other key items of interest
• Assist with travel needs including scheduling, travel changes, and expense report entry, reconciliation, and submission, as needed
• Participate in highly confidential meetings and provide accurate transcription and documentation as needed
• Assist with drafting and/or coordinating high-level presentations, Townhalls, communications, reports, and other documents using Word, Excel and PowerPoint
• Work creatively with other team members to organize various events to help drive morale and engagement within IT
• Provide minimal administrative support to the Direct reports of the 3 leaders you support directly
• Coordinate and team with other EAs within IT and around the company
• Send out monthly anniversary and birthday lists
• Assist with maintaining/updating distribution lists
• Assist with Onboarding needs as required

At a minimum, you'll need:

• Bachelor's degree or equivalent related work experience in a dynamic IT organization
• 2 or more years of experience in an executive support role
• Strong proficiency in Microsoft Office (Word, Excel and PowerPoint)
• Demonstrated ability to effectively multitask and meet deadlines

• Proven ability to work independently in support of executives and their extended direct leadership in multiple time zones remotely
• Ability to maintain confidentiality surrounding company materials and information
• A strong customer service demeanor and positive mannerism that enhances the brand of the leaders you support

• An eye for detail, meticulous grammar, and creativity
• Highly organized work style with excellent interpersonal skills and a knack for keeping Executives on track
• A "no job is too big or too small" attitude

#LI-AR2

GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team - energetic, innovative people of all experience levels and talents who make GXO a great place to work.

We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.

GXO adheres to CDC, OSHA and state and local requirements regarding COVID safety. All employees and visitors are expected to comply with GXO policies which are in place to safeguard our employees and customers.

All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here.