Executive Assistant Office Manager - City Personnel

Location

Providence, Rhode Island

Salary Range

$80,000 - $100,000

We’re seeking a highly organized and resourceful Executive Assistant/Office Manager to support executive leadership and oversee office operations in a fast-paced, high-performing environment. If you excel at multitasking, thrive under tight deadlines, and have exceptional interpersonal and problem-solving skills, we want to hear from you!

Company Highlights

• Competitive Compensation Package
• Opportunity to support key executives in a dynamic, high-touch environment
• Play a central role in office management, event planning, and special projects

Responsibilities

• Serve as a trusted partner and gatekeeper for executive leadership, managing complex calendars and scheduling in a multi-time-zone environment.
• Coordinate detailed travel arrangements, including international itineraries and private aviation scheduling.
• Oversee office operations to ensure a high standard of functionality, including managing budgets and vendor relationships.
• Prepare expense reports, reconcile charges, and manage corporate credit card programs firmwide.
• Plan and execute company events, including all-hands meetings, retreats, investor meetings, and teambuilding activities.
• Liaise with external stakeholders such as legal counsel, investors, and board members during acquisitions, closings, and other critical projects.
• Manage accounts payable cycles and oversee payroll and employee benefits administration as needed.
• Streamline onboarding and offboarding processes for employees and interns, maintaining HR records and supporting firmwide initiatives.
• Drive special projects, including office relocations and large-scale event planning.
• Prepare presentations and reports, and manage communications on behalf of executives.

Qualifications

• 8+ years of experience as an Executive Assistant or Office Manager in a high-paced environment.
• Proven ability to manage multiple high-priority tasks with discretion and attention to detail.
• Strong proficiency with Microsoft Office Suite, including Excel and PowerPoint.
• Exceptional organizational and communication skills, with a talent for building sustainable relationships.
• Experience with financial operations, such as expense reconciliation and accounts payable.
• Familiarity with HR functions, including employee benefits and onboarding.
• A Bachelor’s degree is preferred, ideally in Business Administration, Art History, or a related field.
• Experience in private aviation scheduling or working with investor relations is a plus.

Submit your resume today for immediate consideration!

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Please Note

City Personnel offers extended interview hours from 7 am-7 pm ** upon request

City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For nearly 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities. Whether you're seeking temporary, temporary-to-permanent, or permanent positions, we’re here to help. Contact us today at (401) 331-2311 to find your perfect job match!

City Personnel is an Equal Opportunity Employer. We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at admin@citypersonnel.net.