Executive Assistant - Novate Legal Search

Executive Assistant for busy Law Firm:

RESPONSIBILITIES

• Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications) with correct grammar
• Draft correspondence
• Coordinate agreement approvals and execution
• Track transaction negotiations and documents
• File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol
• Handle word processing, employing correct grammar, spelling, and formatting
• Create & update spreadsheets
• Schedule calls, videoconferences, and meetings
• Process new client/matter requests
• Maintain contact lists and calendars
• Enter billable time in billing program and prepare expense reports
• Screen, direct, and prioritize incoming calls as well as multiple assignments.

CHARACTERISTICS FOR SUCCESS

• Must be well organized, highly efficient and pay close attention to the details
• Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks
• Resourceful and creative problem solver
• Excels when multi taking, meeting deadlines in fast paced environments
• Experience working with contracts in an entertainment environment (studio, agency, business affairs, record label or music management mandatory)
• High level of integrity, discretion and handling confidential information
• Professional with a collegial manner; able to interface with clients and other professionals
• 3 years+ experience required working as a productive Legal Assistant
• Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system
• Able to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitude
• Able to communicate with clients who are primarily Latin artists