Executive Assistant - Murray Resources
Houston, TX 77082
About the Job
A global company is seeking an Executive Assistant to provide personalized and timely support to the executive team members. The ideal candidate is self-motivated, forward-thinking, and able to adapt quickly to change. This role will increase operational efficiency through effective communication & coordination while maintaining the highest level of discretion, confidentiality, and organizational effectiveness.
Salary: $90,000-$115,000
Location: Houston, TX
Type of Position: Direct Hire
Responsibilities:
Requirements:
Salary: $90,000-$115,000
Location: Houston, TX
Type of Position: Direct Hire
Responsibilities:
- Organize and manage calendars by scheduling meetings and appointments, managing calendar conflicts, and prioritizing appointments.
- Arrange meeting logistics, prepare agendas, research and analyze data, and provide support in preparing reports and presentations for meetings.
- Record and distribute minutes of meetings.
- Prepare letters, memos, reports, and other documents.
- Coordinate management of flow of information to senior executives to ensure that relevant communications are referred to them.
- Answer and direct phone calls and take messages.
- Organize and manage correspondence, including drafting routine correspondence.
- Greet visitors and clients and answer or direct their inquiries.
- Make food and refreshments arrangements for the executives as necessary.
- Make travel arrangements, including visas, travel packs, and travel itineraries.
- Process expense claims and submit expense reports.
- Raise purchase orders for payment of invoices.
- Manage and maintain the executivesÂ’ electronic filing system and database, file and retrieve documents as required.
- Liaise with other departments like IT, Facilities, HR, etc. for assistance to the executives.
- Arrange social events and public appearances.
- Arrange and manage office events (internal and offsite) along with the office support and facilities teams.
- Provide general office and administrative support.
Requirements:
- Work experience in an office environment as an Executive Assistant or Personal Assistant to C-Suite/SVP or VP/Board level individuals
- Experience working in a global organization across different time-zones will be highly desirable
- Experience working with people with a variety of nationalities and cultural backgrounds is desirable
- Excellent full suite MS Office knowledge with an ability to become familiar with company specific systems and software
- Drafting, writing, and research skills
- Exceptional organizational and calendar management skills
- Excellent professional judgement and ability to determine which emails, reports, telephone calls, etc. need to reach your boss and which do not
- Ability to maintain discretion and confidentiality
- Excellent attention to detail, including proofreading
- Friendly and professional demeanor and ability to build relationships at all levels across the business and with external contacts
- Excellent time management, multi-tasking, and prioritizing skills
- Ability to work under pressure and tight deadlines
- Proactive approach to problem-solving with strong decision-making skills
- Ability to work autonomously
- Ambitious and self-motivated
- Supportive approach and a can-do, positive attitude
- Flexible approach, no job considered too big or too small
- Ability to balance support between multiple stakeholders
Source : Murray Resources