Executive Assistant - Murray Resources

A global company is seeking an Executive Assistant to provide personalized and timely support to the executive team members. The ideal candidate is self-motivated, forward-thinking, and able to adapt quickly to change. This role will increase operational efficiency through effective communication & coordination while maintaining the highest level of discretion, confidentiality, and organizational effectiveness.

Salary: $90,000-$115,000
Location: Houston, TX
Type of Position: Direct Hire

Responsibilities:

• Organize and manage calendars by scheduling meetings and appointments, managing calendar conflicts, and prioritizing appointments.
• Arrange meeting logistics, prepare agendas, research and analyze data, and provide support in preparing reports and presentations for meetings.
• Record and distribute minutes of meetings.
• Prepare letters, memos, reports, and other documents.
• Coordinate management of flow of information to senior executives to ensure that relevant communications are referred to them.
• Answer and direct phone calls and take messages.
• Organize and manage correspondence, including drafting routine correspondence.
• Greet visitors and clients and answer or direct their inquiries.
• Make food and refreshments arrangements for the executives as necessary.
• Make travel arrangements, including visas, travel packs, and travel itineraries.
• Process expense claims and submit expense reports.
• Raise purchase orders for payment of invoices.
• Manage and maintain the executives’ electronic filing system and database, file and retrieve documents as required.
• Liaise with other departments like IT, Facilities, HR, etc. for assistance to the executives.
• Arrange social events and public appearances.
• Arrange and manage office events (internal and offsite) along with the office support and facilities teams.
• Provide general office and administrative support.

Requirements:

• Work experience in an office environment as an Executive Assistant or Personal Assistant to C-Suite/SVP or VP/Board level individuals
• Experience working in a global organization across different time-zones will be highly desirable
• Experience working with people with a variety of nationalities and cultural backgrounds is desirable
• Excellent full suite MS Office knowledge with an ability to become familiar with company specific systems and software
• Drafting, writing, and research skills
• Exceptional organizational and calendar management skills
• Excellent professional judgement and ability to determine which emails, reports, telephone calls, etc. need to reach your boss and which do not
• Ability to maintain discretion and confidentiality
• Excellent attention to detail, including proofreading
• Friendly and professional demeanor and ability to build relationships at all levels across the business and with external contacts
• Excellent time management, multi-tasking, and prioritizing skills
• Ability to work under pressure and tight deadlines
• Proactive approach to problem-solving with strong decision-making skills
• Ability to work autonomously
• Ambitious and self-motivated
• Supportive approach and a can-do, positive attitude
• Flexible approach, no job considered too big or too small
• Ability to balance support between multiple stakeholders