Executive Assistant - Confidential

Position Overview:

We are seeking a personable, highly organized and proactive Executive Assistant to provide comprehensive support to our CEO. This dynamic role encompasses a range of responsibilities, including managing meetings, booking and managing travel, and assisting with multiple projects as well as certain family/children’s schedules and vendors. As an Executive Assistant, you will play a pivotal role in ensuring schedule and travel management, while also overseeing personal tasks to assist in achieving a seamless work-life balance for the executive.

Key Responsibilities:

·Organize and prepare for meetings, including document gathering and logistical arrangements.

·Maintain a comprehensive record of account logins, passwords, and other critical information, ensuring they are up-to-date and secure.

·Answer and respond to phone calls, conveying messages and pertinent information to the executive promptly.

·Prioritize and manage email correspondence, respond when necessary, and provide concise summaries of articles and documents when asked.

·Efficiently manage and organize both professional and personal calendars, scheduling and coordinating meetings and appointments.

·Monitor and manage "Our Family Wizard" daily, ensuring family schedules are coordinated efficiently.

·Facilitate travel plans, including booking accommodations, transportation, and any other necessary arrangements.

·Carry out various errands as requested, which may include coffee shops, ordering meals, FedEx, or Staples.

·Perform any other duties assigned by the executives to ensure the smooth functioning of operations.

Skillset and Background:

·Bachelor’s degree preferred.

·3-5 years of prior experience in providing comprehensive support to a senior executive or team.

·Proficient in the use of Microsoft Office Suite (Outlook, Teams, Word, PowerPoint, and Excel).

·Strong organizational and time-management skills.

·Proactive approach to problem-solving, with an ability to anticipate needs.

·Exceptional multitasking abilities.

Outstanding interpersonal and communication skills.