Executive Assistant - The Youth Connection
Detroit, MI 48207
About the Job
Position Title: Executive Assistant
Reports To: President and CEO
Date Written/Revised: 5/16/24
POSITION SUMMARY:
Provide high-level program support to President & CEO/Chief Operating Officer by conducting research, program coordination, preparing statistical reports, handling information requests, data input and management, procurements, processing program documents, preparing correspondence, receiving visitors, arranging and scheduling meetings.
RESPONSIBILITIES AND DUTIES:
- Support President & CEO/Chief Operating Officer with administrative needs and activities related to TYC program development.
- Provide support to President & CEO as Chair of the Love Detroit Prevention Coalition in community engagement and substance use prevention efforts.
- Assist with program coordination - schedule program events and meetings (i.e. various orientation, interviews, registration, trainings) and outings, research and secure event locations.
- Assist with mailings, presentations, collating packets, filing, attend company functions/meetings, minutes.
- Assist with developing program schedules – work with various organizations, diverse groups.
- Data entry for activities related to substance use prevention grant requirements.
- Works with contract compliance department to provide documentation for contractual and program compliance.
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
- Works with TYC Staff to provide appropriate information for outcome reports and program compliance.
- Works as part of a team with all TYC program staff.
- All other duties as assigned.
CONDITIONS OF EMPLOYMENT:
- Ability to work flexible hours and utilize time management to organize and prioritize work to meet deadlines.
- Must have reliable transportation and willing to travel within the cities TYC serves.
- Ability to communicate effectively in both oral and written form.
REQUIRED JOB KNOWLEDGE, SKILL AND ABILITY:
- Knowledge of administrative and technology procedures and systems such as word processing, managing files and records, designing forms, and other program procedures and terminology.
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Have computer skills to prepare documents and presentations, maintain various databases and search for information on the internet.
- Strong knowledge of MS Office, including Word, Excel, Access, PowerPoint and Outlook.
- Highly organized and ability to pay attention to details.
MINIMUM QUALIFICATIONS:
Education: Bachelor’s Degree or equivalent support experience in a professional human services environment.
Experience: Three or more years-demonstrated experience in an administrative/ program services support capacity in youth and human service organizations, community-based organizations, faith-based organizations, schools, civic organizations, corporations and/ or business. Experience should demonstrate use of most of the skills required for this position and in carrying out the kinds of tasks and duties assigned to this position.
Licenses or certificates:
- Valid unrestricted Michigan Driver’s License.
Expected Salary:
- $40,000 - $45,000 pursuant to education/experience.
Source : The Youth Connection