Executive Assistant - Office of the Secretary of Transportation

Summary The Volpe Center seeks an Executive Assistant for the Volpe Center's Director to assist in the efficient and effective management of the executive offices and in the delivery of programmatic responsibilities and administrative support functions. The candidate will also perform special projects which cover a range of issues that result in providing pertinent analysis and information that influences decisions. Responsibilities As an Executive Assistant, you will: Maintain the Director's schedule and keep the Director informed of appointments, conferences, and facilitates travel arrangements. Appointments are scheduled to ensure efficient utilization of time and diplomacy is used to cancel or reschedule appointments in favor of those having higher priorities. Receive visitors, calendar invites and telephone calls to the Director. Use discretion, sense of timing and propriety, and an understanding of supervisor's interest in making proper disposition of calls or visitors. Lead efforts and studies for determining, developing, evaluating, and interpreting complex administrative processes and evaluating indirect budget resulting in recommendations and process improvements. Prepare management communication, analyses and reports on data, and organize the data to deliver briefings to managers, that include, guidance on techniques for management and methods improvement; analyze and advise on proposed reorganizations or realignment of administrative functions; and develop new processes, data, tools, manuals and directives covering the administrative aspects of the organization and its oversight. The ideal candidate will serve in an executive assistant role with the responsibility to determine and interpret certain administrative policies and procedures to be used throughout an organization. Superb communication skills are a must as this position will convey technical and administrative management requirements to employees, peers, executives, and contractors across the agency. Requirements Conditions of Employment You must be a U.S.Citizen and eligible for consideration. You must meet specialized experience to qualify. Required documents must be submitted by the closing date. Submit application and resume online by 11:59 PM EST on the closing date. CONDITIONS OF EMPLOYMENT: SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service. GOVERNMENT TRAVEL CARD: This position involves travel. A government contractor-issued travel card will be issued and must be retained for official business only. BACKGROUND INVESTIGATION: You will be required to complete a background/security investigation and meet preliminary requirements prior to onboarding. PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed). TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F. EEO STATEMENT: The Department of Transportation (DOT) maintains a model federal work environment that is free of discrimination. DOT ensures equal employment opportunity for employees and applicants for employment, regardless of race, color, national origin, religion, sex (including pregnancy and gender identity), genetic information, age, disability, sexual orientation, or protected activity. Qualifications To meet the minimum qualifications for this position, you must meet the specialized experience qualifications. To qualify for the Grade 12, you must have at least one year of experience equal or equivalent to the GS-11 it must include: Lead the examination and analysis of administrative support procedures, processes and matters and develop reports on processes, policies, procedures, and outcomes; AND Lead efforts and studies for determining, developing, evaluating, and interpreting administrative policies, and procedures. Examines, analyzes, and ensures administrative processes are operating at the greatest level of effectiveness. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Knowledge and skill in applying analytical and evaluative methods in the assessment and improvement of administrative program operations and administrative management processes to improve efficiency of operations. Skill in effective oral communications and knowledge of basic public relation principles to promote a harmonious relationship with Congressional offices, state and local government officials, various federal agencies, and the public. Knowledge of grammar, spelling, punctuation and required format, and skill in writing letters, correspondence, reports, and other documentation, and in summarizing this information for use by others. Skill in conducting research and preparing internal and external correspondence, reports and briefing books, and budgets sufficient to recognize essential data and provide concise, pertinent summaries of information. For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4 All applicants must meet all qualification requirements by the closing date of this announcement. Education Additional Information The Fair Chance to Compete for Jobs Act prohibits the Department of Transportation and its Operating Administrations from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Transportation by email at, FairChanceAct@dot.gov. To learn more, please visit our page at: The Fair Chance to Compete Act | US Department of Transportation This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate. U.S. Citizenship is required. Relocation expenses are NOT authorized. Telework is available. PLEASE NOTE: Current Volpe employees with duty stations other than Cambridge, MA may apply for this position and may remain in their current duty station, if selected. Salary will be adjusted in accordance with the locality pay of the specific area. The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family. EEO STATEMENT: The Department of Transportation (DOT) maintains a model federal work environment that is free of discrimination. DOT ensures equal employment opportunity for employees and applicants for employment, regardless of race, color, national origin, religion, sex (including pregnancy and gender identity), genetic information, age, disability, sexual orientation, or protected activity.