Executive Assistant - St Edwards University

Executive Assistant

Office of the Vice President for Student Affairs and Administration

St. Edward's University of Austin, Texas invites applications for the position of Executive Assistant. The Executive Assistant is a key member in the Office of the Vice President and serves in an office ambassador capacity with the highest level of professionalism. Under the direction of the Vice President, the Executive Assistant will perform a wide range of complex and highly confidential administrative support and project coordination duties requiring discretion and independent judgment in matters of significance.

For consideration, this position requires the following qualifications:

• a Bachelor's degree or equivalent combination of education and experience is required.
• Three years of progressively responsible administrative, secretarial, or office management experience required. Experience from a higher education institution or service provider is preferred.
• Ability to self-start, work independently, problem solve, take initiative, set priorities and handle multiple projects efficiently and effectively to meet the goals and objectives of the Vice President for Student Affairs & Administration.
• Ability to quickly build strong working relationships and networks in order to support Student Affairs & Administration initiatives.
• High level of integrity, team orientation, professionalism, and trustworthiness.
• Places and upholds a high value on ethical standards and treating others with dignity and respect.
• Ability to handle highly confidential information and sensitive subject matter.
• Ability to balance priorities and competing demands to accomplish assigned tasks within the required time frame and to be able to shift quickly between several tasks without loss of continuity.
• Ability to compose and edit correspondence, memos, letters, agendas, and reports, including the ability to effectively edit written work and present numerical data.
• Demonstrates thoroughness and accuracy, and monitors own work to ensure quality.
• Advanced knowledge of Microsoft Office and Google Suite software programs.
• Ability to quickly learn new technology and is self-motivated to stay current with emerging technologies.
• Experience with Banner ERP & student information systems (or similar) preferred.

Essential Responsibilities Include:

• Serve as primary point of administrative contact and as Vice President's liaison with various constituencies. Communicate with university leadership, employees, students, and external constituencies to resolve and manage inquiries addressed to the Vice President's office.
• Provide administrative support and supervise daily general office duties and communications as required for the management of the Office of the Vice President
• Manage the Vice President's calendar, exercising sound judgment in the prioritization of scheduling
• Prepare and process invoices, prepare expense reports, order supplies and equipment, and maintain records.
• Recruit, train, and supervise part-time student assistants and interns.
• Prepare copy and disseminate information to web pages and other communication channels as needed.
• Coordinate meeting logistics and provide administrative support for all committees, teams, and other groups lead by the Vice President. Assist with planning, scheduling, documentation preparation, assembly of agenda items, and tracking and follow-up of actions items as needed.
• Coordinate logistics, materials, and communication for the Board of Trustees Institutional Oversight of Student Experience & Mission (IOSEM) and Facilities committees. Schedule meetings with board members and required staff and make arrangement for conference room and refreshments. Working through the Vice President, coordinate material preparation with applicable staff. Send reminders and distribute materials in advance of meetings.
• Coordinate events on and off campus hosted or sponsored by the Division and/or Vice President. Manage all arrangements necessary including but not limited to space reservations, parking, catering, entertainment, media, custodial requirements, maintenance requests, expenditures, marketing, and communications.
• Collaboratively lead various special projects assigned by the Vice President to successful completion. Manage the status, resources, and timelines for all project tasks and works with project stakeholders to provide updates on issues and advancements.
• Uphold the public image of the Office of the Vice President. Maintain confidentiality of records and personal interactions. Project a professional, courteous, and accommodating attitude in promoting positive relationships within the university community.

For detailed information, please scroll to the bottom of the page to download the job description.

The University offers an excellent TOTAL REWARDS package!

Medical & Rx Coverage (HSA Available)

Dental

Vision

Flexible Spending Accounts

Short Term Disability (STD) Insurance

Long Term Disability (LTD) Insurance

Life & Accidental Death & Dismemberment (AD&D) Insurance

Employee Assistance Program (EAP)

Pet Insurance

Annual Leave & Paid Sick Leave

Retirement Plan - (TIAA) Employee 5%/Employer Match 7%

Tuition Benefits

Paid Holidays

Services & Discounts

HOW TO APPLY

Interested applicants should submit an online application at;https://stedwards.applicantpro.com. Please include resume, cover letter, and three employment references. No Calls Please. Applications will not be considered if it is missing any of these three items.

Mission Integration Statement:

St. Edward's was founded by the Congregation of Holy Cross, from which it acquired distinguishing characteristics that include the courage to take risks, an international perspective and the commitment to provide educational opportunities for students of varied cultural, religious, educational and economic backgrounds. In support of the mission, the different backgrounds of St. Edward's students, faculty and staff enrich our community and represent a significant part of our culture and commitment to excellence. We value the individual differences, life experiences, unique capabilities and innovative talent that our employees and students contribute to our vibrant academic environment. St. Edward's honors and respects all members of its community by fostering an inclusive and welcoming environment that respects the dignity and worth of each person and stresses the obligation of all people to pursue a more just world.

EQUAL OPPORTUNITY EMPLOYER:

St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

ABOUT ST. EDWARD'S UNIVERSITY

Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at; https://www.stedwards.edu/human-resources/benefits-summary

Sponsorship:

We are not offering sponsorship at this time.

Background Checks:

A criminal history background check is required for finalist(s) under consideration for this position.