Executive Assistant - PPL Services Corporation

Company Summary Statement :As one of the largest investor-owned utility companies in the United States, PPL Corporation (NYSE: PPL), is committed to creating long-term, sustainable value for our 3.5 million customers, our shareowners and the communities we serve. Our high-performing regulated utilities — PPL Electric Utilities, Louisville Gas and Electric, Kentucky Utilities and Rhode Island Energy — provide an outstanding experience for our customers, consistently ranking among the best utilities in the nation. PPL’s companies are also addressing challenges head-on by investing in new infrastructure and technology that is creating a smarter, more reliable and resilient energy grid. We are committed to doing our part to advance a cleaner energy future and drive innovation that enables us to achieve net-zero carbon emissions by 2050 while maintaining energy reliability and affordability for the customers and communities we serve. PPL is a positive force in the cities and towns where we do business, providing support for programs and organizations that empower the success of future generations by helping to build and maintain strong, diverse communities today.Overview:

This position can be based out of PPL's corporate offices located in either Allentown, PA (preferred), or Louisville, KY or Providence, RI.

 

Perform advanced, diversified and confidential administrative duties which directly support executives (Vice Presidents). The position requires broad and comprehensive experience, skill and knowledge of the organization, policies and practices.

Responsibilities:

• Provides administrative support to the executive and the executive's immediate staff with a high degree of integrity, tact, diplomacy, and confidentiality.
• Communicates requests and information from the executive to managers and others in the organization and follows up on the status of assignments
• Assists the executive with managing workflow by scanning, highlighting and prioritizing incoming correspondence, e-mail, verbal requests, etc. and engage in subsequent follow-up of action items. Initiates routine correspondence and resolves routine inquiries.
• Prepares reports, presentations, agendas, and meeting minutes as required. Creates the reports with multiple applications including but not limited to Microsoft Word, Excel, and PowerPoint.
• Screens telephone calls, visitors, mail, and email, coordinates meeting activities, manages executive's calendar, prepares travel arrangements, expense accounts and processes invoices in a timely manner.
• Maintains effective partnering relationships with other executive administrative support ensuring a high level of teamwork and sharing of appropriate information.
• Serves as a backup for other executive administrative support as needed.
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications:

Basic Qualifications

• High School Diploma and 5 years experience
• Associate's Degree with 3 - 5 years experience
• Proficiency in typing and using multiple computer applications including the MS Office Suite of products, Word, Excel, and PowerPoint.
• High degree of integrity and respect for maintaining confidential information.
• Ability to prioritize work assignments with flexibility to quickly adapt to rapidly changing priorities and to a changing environment.
• Ability to clearly convey simple and complex material – verbally and written.
• Ability to remain cooperative and tactful in stressful situations.
• Ability to work independently with limited supervision or in a team environment.
• Willingness to learn and share information (as needed) using different methods, for example: PowerPoint, SharePoint.
• Ability to learn and anticipate future needs and proactively address those needs.

Preferred Qualifications

• Demonstrated mastery in typing and PC skills; experience with presentations and information sharing software; for example, PowerPoint, SharePoint.
• Experience in supporting an executive officer.

Remote Work

This position will report in office on a hybrid schedule.  The company reserves the right to determine if this position will be assigned to work on-site, remotely, or a combination of both. Assigned work location may change. In the case of remote work, physical presence in the office/on-site may be required to engage in face-to-face interaction and coordination of work among direct reports and co-workers.