Executive Assistant 1, PRN - Inova Health System

Inova Fairfax Medical Campus is looking for a dedicated Executive Assistant 1, PRN to join our Neuroscience team. This role will be PRN.
Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.
Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
  
• Retirement: Inova matches the first 5% of eligible contributions - starting on your first day.
  
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
  
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
  
• Work/Life Balance: offering paid time off, paid parental leave
  
  Job Responsibilities:
  The Executive Assistant 1 compiles and maintains data/documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of time and performs a variety of administrative activities to ensure the smooth and efficient operation of the office.
  
  
  
  • Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications.
    
  • Assists in the preparation of annual budget preparations while monitoring expenses.
    
  • Prepares, edits and proofreads letters, memorandums and presentations from drafts or independently.
    
  • Designs, formats and showcases presentations/documents using intermediate and advanced features of Microsoft Office applications (Word, Excel, Power Point).
    
  • Assists executive in time management by ensuring that meetings begin and end on time, building travel time into schedule and minimizing interruptions.
    
  • Compiles meeting agendas, gathers information from multiple sources and ensures that materials are assembled and distributed in a timely manner.
    
  • Coordinates internal and external meeting arrangements such as invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed.
    
  • Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up.
    
  • May perform additional duties as assigned.
    
    Additional Requirements:
    
    
    
    • Work Schedule: PRN
      
    • Education: High School diploma or equivalent
      
    • Experience: 3 years of relevant office experience including 1 year of reporting to a senior leader; Or Bachelors degree equivalent to 3 years of relevant experience