Executive Administrative Assistant for CEO - The Alden Network
Chicago, IL 60646
About the Job
Executive Administrative Assistant for CEO
Full-time (In Office) 40 hours per week (Monday – Friday)
Maintains electronic filing and permanent documentation on behalf of the organization
Supports and responds to Board of Directors as needed
REQUIRE AND QUALIFICATIONS
Bachelor’s Degree preferred
· Five or more years of executive administrative experience
· Solid interpersonal communication skills, highly customer service focused
· Organized, detail oriented and conscientious
· Demonstrated ability to work successfully independently as well as within teams
· Strong computer skills and experience with the Microsoft Outlook, Microsoft Dynamics, Adobe Systems Adobe Acrobat
BENEFITS
· 401(k)
· Dental Insurance
· Health Insurance
· Life Insurance
· Paid Time Off
RESPONSIBILITIES
Confidential And Sensitive Matters
Maintains awareness of the need for confidentiality at the highest level
· Maintains professionalism at all times
· Coordinates privileged and confidential projects and information
ADMINISTRATIVE
Directly assists the CEO in managing the internal administrative infrastructure for The Alden Network including the following:
· Arranges travel and prepares expense reports
· Coordinates, creates, edits, and/or assembles slides for presentations
· Timely and accurately completes assigned tasks
SKILLS & JOB RESPONSIBILLITIES
· Act as the point of contact between the executives and internal/external clients
· Perform administrative tasks including managing phone calls, emails, routing correspondence and schedule meetings
· Manage and maintain executive’s schedules
· Prepare responses to correspondence containing routine inquiries
· Manage time off requests and calendar, file & distribute approvals
· Register attendees for conferences and conventions
· Secure check requests, travel and hotel arrangements
HARD SKILLS
· Adobe Systems Adobe Acrobat
· Microsoft Outlook
· Microsoft Dynamics
SOFT SKILLS
· Active Listening
· Reading Comprehension
· Speaking
· Service Orientation
· Writing
· Social Perceptiveness
· Judgment and Decision Making
· Complex Problem Solving