Executive Administrative Assistant and Scheduler - Jamison Professional Services, Inc. (JPS)

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Executive Administrative Assistant and Scheduler.

Job Title:Executive Administrative Assistant and Scheduler – Washington, DC

PERIOD OF PERFORMANCE: August 19, 2024 – February 18, 2025

DESCRIPTION OF SERVICES:

Firm-calm-strong personality to support EXIM Board of Directors and other agency executives, delegates, key points of contacts. Candidate should demonstrate true organization skills, the ability to work in fast-paced environment, able to appropriately self-direct, successfully detailed oriented, routinely presents a professional demeanor and appearance, able to hold information confidentially, and self-learner with ability and desire to self-teach.

REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Minimum Education – High school diploma, GED or equivalent.
• Minimum Experience – 5 years of previous office administrative and scheduler experience.
• Preferred Education - University/college degree.
• Preferred Experience – Previous experience supporting C-Suite executives.
• Preferred Certification and/or Licensing – Microsoft Office Specialist (MOS) Certification
• Expert capabilities in scheduling and usage of Scheduling Assistant in MS Outlook and Teams Proficiency,
• Experience with Concur (government travel system),
• Organization,
• Reporting skills,
• Verbal communication,
• Typing,
• Written communications,
• Knowledgeable user of Microsoft OneDrive and SharePoint,
• Other Microsoft Office 365 skills,
• Confidentiality,
• Responsive, and Professionalism.

JOB DUTIES AND RESPONSIBILITIES:

• Answers emails,
• Schedules and confirms appointments,
• Arrange both domestic and international
• Organizes appointments by reading and routing correspondence and managing assignments,
• Manages calendars for department personnel and arranging meetings, conferences, and teleconferences,
• Completes requests by answering or referring inquiries,
• Maintains customer confidence and protects operations by keeping information confidential,
• Provides historical reference by utilizing filing and retrieval systems mainly in SharePoint,
• Contributes to team effort by accomplishing related results as needed, and
• Prepares printed material in support of key meetings.

HOURS OF OPERATION

Monday through Friday, except for Federal holidays or when the Government is closed due to local or national emergencies, administrative closings, or similar Government-directed closings.

Core hours are between 7am ET to 6pm ET. There would be some flexibility for actual hours.

PRIMARY PLACE OF PERFORMANCE:  (Hybrid)

Export - Import Bank of the United States, 811 Vermont Avenue, N.W., Washington, DC 20571

On-Site – 3+ days per week

Off Site – 2 days maximum

TRAVEL:

Travel shall not be undertaken unless authorized in advance, in writing, by the COR.

Clearance Level Required: Must be able to pass a Federal Background check.

JAMISON CORPORATE OVERVIEW:

Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.

Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.

Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.

Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.

All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/