Executive Administrative Assistant - Nova Fire Protection Inc

Executive Assistant Role at Fire Protection company. Work in a fast-paced environment directly with the Head of Sales within the Commercial division.

Great benefits! Exciting role!

Responsibilities:

• Work with Chief Sales Officer on daily tasks
• Work with Commercial Sales team
• Assist in bid coordination
• Properly track job records and prepare weekly notes
• Coordinate with vendors for scheduling and project status
• Generate reports, as requested
• Prepare and track bids, proposals, contracts, change orders, insurance certificates
• Coordinate with customers with scheduling and project status
• Work with other admins on initiatives and projects

Qualifications:

• 5+ years experience
• Strong communication skills
• Strong Microsoft Excel and general computer skills
• Strong work ethic
• Organized and detail-oriented with the ability to work independently
• Experience with Monday.com
• Experience with accounting and/or construction industry
• Experience with ComputerEase software or other Construction accounting system like Timberline is a plus
• Knowledge of parts for fire sprinklers, plumbing, and other mechanical trades
• Ability to adapt to change and handle multiple priorities