Executive Administrative Assistant - Underdog Venture Team

Maintain and refine internal processes that support high-ranking executives company wide, and coordinate internal and external resources to expedite workflows

Manage communication with employees by liaising with internal and external executives on various projects and tasks

Plan and orchestrate work to ensure that senior executives’ priorities are met, organisational goals are achieved, and best practices are upheld

Responsibilities

Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics

Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals

Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database

Maintain professionalism and strict confidentiality with all materials

Organize team communications and plan events, both internal and off-site

Required skills and qualifications

Four or more years of experience in an administrative role reporting directly to upper management

Excellent written and verbal communication skills

Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

Proficiency with office productivity tools and an aptitude for learning new software and systems

Flexible team player, willing to adapt to changes and unafraid of challenges

Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

Experience in overseeing budgets and expenses

Experience in developing internal processes and filing systems