Executive Administrative Assistant - Gateway Search Associates

Philadelphia, PA 19104

About the Job

Join one of the top healthcare companies and Top Workplaces in the country!

The Senior Executive Assistant will provide support to our executive leadership team and manage a team of three Executive Assistants.The person in this role must grasp business priorities, proactively anticipate needs, and implement process improvements to enhance the leadership team’s efficiency.Must demonstrate a high level of professionalism, manage competing priorities in a fast-paced environment, and own calendars and travel schedules for C-Level executives.The ideal candidate should have strong project and people management skills in a team environment and cultivate strong working relationships.

Manage complex calendar and scheduling to support teams in multiple time zones

Manage multi-leg travel itineraries (often frequently changing) for multiple executives at once

Organize, execute, and assist with team activities (staff meeting agendas, off-sites, and team social events)

Manage and lead a team of three executive assistants

Serve as the primary liaison between the executive team and internal/external stakeholders, ensuring clear, timely, and professional communication. Keep track of board meetings, materials, and communication.

Work closely with the operations team members to track priorities and deliverables across the organization

Requirements

High School Dpiploma or GED required. Bachelor’s degree preferred.

7 + years of experience as an Executive Assistant, preferably supporting C-level executives

2+ years of experience as a Manager

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Project management

Ability to travel domestically about 15%

Benefits

Competitive compensation and benefits package including Medical (100% employer paid), Dental, Vision, STD/LTD, and employer 401(k) contribution

office Word, Excel, PowerPoint, Outlook travel itineraries

Source : Gateway Search Associates