Executive Administrative Assistant/Paralegal - Link Recruiting

Job Title: Executive Administrative Assistant/Paralegal

Company’s Basic Information

Join a commercial real estate and property development firm who's been committed to serving their clients for over 60 years! They are known as one of the premier real estate companies in Michigan and are looking for a strong Executive Administrative Assistant to join their team!

Role Summary

Our client is seeking a confident and organized Executive Assistant/Paralegal to join their team! You will provide a wide range of commercial real estate, business operations, and administrative support in a highly confidential nature to the President and CEO.

Duties and Responsibilities

• Serve as high-level administrative and personal support to President and CEO to include drafting and preparation of business correspondence, commercial real estate documents, spreadsheets, database updates, calendar management and scheduling.
• Function as transaction coordinator for both company and personal real estate matters. Manage a wide variety of commercial transactions and timelines from bid to close including preparing RFPs, Leases, Letters of Intent, Purchase Agreements and other requisite documents.
• Lead and foster client communication and interaction to help facilitate closings.
• Develop, direct and track transaction timelines and key dates, finalize and process documents and coordinate multiple schedules to close.
• Serve as confidential liaison between company executives, internal management, employees, clients, and guests.
• Research, analyze, organize and present information for reporting purposes. Coordinate data from a variety of sources for inclusion in reports and presentations.
• Take independent action when handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison between departments.
• Coordinate and assign tasks to coworkers as needed for assistance and completion with executive projects or company reporting.
• Various other tasks and responsibilities, as determined and assigned by CEO.

Qualifications and Skills

• Exceptional demeanor and strong work ethic.
• Advanced skills in MS Office and Excel.
• Ability to calculate real estate figures- percentages, discounts, rental charts, commissions.
• Associate's degree or equivalent. Bachelor's preferred.
• 3+ years supporting at the Executive Level.
• Legal field experience as Paralegal or Legal Assistant.

Link Recruiting, LLC is an equal opportunity employer. We are committed to a work environment that supports and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristics.