Events and Exhibitions Manager - Oxford Instruments Plc

About Oxford Instruments:
Our purpose is to accelerate the breakthroughs that create a brighter future for our world. Our technology and scientific expertise enable our customers to discover and bring to market exciting new advances that drive human progress. We aim to be the scientific instrumentation partner in every significant lab and production facility across the world.

Our people and culture are vital to our success. We strive to offer the opportunities that will attract, engage, motivate and develop the very best talent.  This involves creating an inclusive environment and culture where difference is valued and people are recognised for what they deliver and bring to the team.

We are part of the wider Oxford Instruments Group that also includes Andor Technology, Materials Analysis, Plasma Technology and X-Ray Technology. With a sixty-year history, and fourteen Queen’s Awards for Enterprise, our world-class products and technologies are helping our customers to address the greatest challenges of the 21st century.

We want to empower our employees so that they innovate, support our growth and improve our productivity. We support them to make the right decisions and reach their full potential as they develop their careers at OI. Our ways of working are lived every day and are as follows:

• We start with the customer
• We succeed by being focused
• We make and keep our promises
• We work together as one team
• We help and trust each other to succeed

About the Opportunity: 

The Events and Exhibitions manager drives event strategy, planning, organization, and execution to support the successful creation and/or attendance of events. This high-visibility role is responsible for ensuring OI Americas events presence acts as an extension of the broader marketing regional strategy supporting related marketing goals in terms of leads, ROI, and audience brand preference. The Events Manager is a seasoned professional in planning, managing, and driving the tradeshow, events, and regional workshop presence as key channel to support business growth.

This role is highly qualified in planning events, project management, results evaluations, and working with tradeshow agencies, trade and industry organizations, and exhibit centers. The events manager is collaborative, with strong strategic and leadership qualities, skilled at leading cross-functional teams across departments, business units, and geographies.

Key Responsibilities:

• Events Strategy – Lead all aspects of tradeshow presence and events management, including Kickoff meetings/goal setting, Project plans, KPIs/reporting, event analytics, messaging, design strategy, event promotions and Budget management, maintains the yearly events calendar for all OI Americas BUs
• External Partner Management: Agency management (exhibit, AV, install, conference etc.), Liaison to the industry Association, Contracting including: sponsorships, exhibit space, ancillary event space, vendors & suppliers
• Events Logistics Coordinate all aspects of event booth planning including: Operational logistics, instrument plans/shipping, Staff support housing, Internal communications, event amenities (food, giveaways etc.), Shipping coordination
• Event Experience – Planning for a positive brand experience for each attendee. to effectively communicate OIA’s relevant value propositions through the booth experience. Including: Booth layouts, Graphics & messaging, Instrument selection /presence
• Event Attendee Engagement: Design the strategy to attract interest and interaction with event attendees including the ability to draw in event floor traffic. Coordinate planning and execution for In-booth talks, Booth staffing, use of Multimedia & content
• Lead and Data Management: Own the process to capture attendee data including: lead capture / qualification, event app setup, lead routing, attendee data uploads to CRM, Demo scheduling

About the Candidate: 

We are looking for a highly driven, organized, and proactive professional with extensive experience in event management, financial oversight, and cross-functional collaboration. They should thrive in fast-paced environments and be adept at managing complex projects from conception through to execution while maintaining exceptional attention to detail and delivering high-quality results. A  Bachelors degree in a related field and 10+ years as an events and exhibition manager experienced is required. Event planning certification such as CTSM, CEM, CMM, and/or CMP certification is preferred.  This position is based out of the Concord, MA office, however, the individual taking on this position will have to have the ability to travel approximately 25-50% to support events, tradeshows, conferences and regional workshops.

The ideal candidate for this role should possess the following high-level attributes:

• Project Management Expertise: Highly skilled in developing, managing, and executing detailed project plans with a focus on high-quality outcomes.
• Event Coordination & Logistics: Proven experience in managing exhibition booth services, logistics, and event implementation from start to finish.
• Pressure Handling: Ability to excel in high-pressure, results-oriented, and deadline-driven environments, ensuring smooth event execution.
• Multitasking & Stakeholder Management: Capable of managing multiple events simultaneously across different stages, interacting with diverse business units and stakeholder groups.
• Operational & Business Acumen: Strong understanding of operational processes and business needs, enabling effective decision-making and planning.
• Lead Capture & CRM Integration: Experience with lead capture strategies at events and integrating data into CRM systems to optimize event outcomes.
• Financial Management: Proficiency in managing event budgets, invoicing, reconciliation, reporting, and forecasting to ensure financial control and accuracy.
• Deep enthusiasm for event planning, with a genuine interest in making each event a success.
• Highly motivated, fast-paced, and results-focused, with an ability to drive tasks to completion while maintaining attention to detail.
• Organized & Detail-Oriented: Excellent organizational skills, ensuring high standards and quality are maintained in all aspects of the role.
• Collaboration & Communication: Strong interpersonal communication skills, capable of building effective working relationships and influencing stakeholders without direct authority.
• Creative & Problem-Solving: Innovative and resourceful, able to approach challenges with a creative mindset and solve problems effectively.
• Flexible & Positive Attitude: A "no job too big or too small" mindset, willing to take on any challenge with a positive approach.
• Presentation Skills: Comfortable presenting ideas and updates in both small and group settings, with proficiency in various communication tools (e.g., PowerPoint, Excel).

Oxford Instruments Perks and benefits:

• Generous benefit packages - We offer our employees competitive health insurance options, including Medical, Dental, and 
• Vision plans. 
• Our 401k program has options for saving both pre- and post-tax dollars for retirement.
• Paid Time Off (PTO) Work-life balance is a key part of our company culture here at OI, and we know that our employees do their best work when they can take the time they need to rest and recharge. Employees start with 4 weeks of PTO which is accrued each pay period. 
• Holidays - We recognize 12 holidays this year
• In addition to all the standard PTO options, OI proudly offers a generous and progressive paid family leave policy.
• Professional Development - OI supports you and your professional development with $5,250 available in annual tuition reimbursement after 6 months of service.
   

Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa at this time for this position.

Oxford Instruments Company is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, national origin, disability or protected veteran status. EOE/M/F/D/V

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

Note to recruitment agencies: Oxford Instruments does not accept agency CV’s. Please do not forward details to our jobs alias, Oxford Instruments employees or any other company location. Oxford Instruments is not responsible for any fees related to unsolicited CV’s.

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