Event Specialist - Ultimate Staffing Services

Job Title: Events Specialist
Location: Annapolis, MD Hybrid
Schedule: Monday - Friday, 8:00 AM - 5:00 PM
Compensation: $55,000 - $65,000 annually

Ultimate Staffing has partnered with a local non-profit organization seeking a event coordinator to join their growing team.

Key Responsibilities

• Manage sponsorship activations and deliver superior client service.
• Oversee event budgets, including tracking expenses, processing invoices, and ensuring cost efficiency.
• Coordinate event giveaways, brochures, and flyers using project management tools.
• Communicate effectively with stakeholders to ensure timely fulfillment of contracts.
• Manage sponsorship tools including training and collaboration.
• Invoice and oversee sponsorship revenue collection.
• Coordinate shipping for all event marketing materials.
• Collaborate across teams to improve processes and enhance the client experience.

Qualifications

• 2+ years of experience in event coordination, conference planning, or association management with excellent customer service skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience using project management tools.
• Strong attention to detail and excellent organizational skills.

• Experience with event management platforms.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.