Educational Administrative Assistant - Newman International Academy (TX)

Educational Administrative Assistant

Job Posting ID: 165Location(s): District OfficeEmployment Type: Full TimeJob Type: 12MSalariedPosted Date: 07/21/2024Deadline: Until Filled

Administrative Assistant

Newman International Academy - Raising Warriors of Wisdom, Stature & Favor. Join the Family!

Vision

Newman International Academy is dedicated to raising a generation/generations of well-rounded individuals who will realize their worth and purpose, find their interest and gifting, develop their skills, reach their highest potential, and meet the demands of this nation and world by receiving personalized educational experiences in a disciplined, nurturing and character-building environment facilitated through partnership between faculty, students, parents and community.

Mission

The mission of Newman International Academy is to train and educate future generations of young men and women with wisdom, stature and favor; to give students opportunities to become whole individuals ready to serve the world by helping them reach their highest potential, and to provide in partnership with parents and community a well-rounded education within the context of American heritage.

Motto

Building the whole person for the whole world by raising warriors of wisdom, stature and favor.

Primary Purpose:

Serve as Campus-Level PEIMS Coordinator. Assist Principal with administrative duties and managing office operations as assigned and a high sense of urgency.

Qualifications:

Education/Certification:

• High school diploma required

• Associate or Bachelor's degree preferred

Special Knowledge/Skills:

• Strong organizational, communication, and interpersonal skills

• Basic reading, writing, and arithmetic skills

• Knowledge of telephone protocol; computer skills

• Professional verbal and written communication skills

Experience:

• Experience with Microsoft Office required (Word, Excel, Outlook)

• Clerical/ administrative assistant/ secretarial experience preferred

• Experience in maintaining accurate and auditable records & developing spreadsheets and reports

• Proficient skills in database, word processing, keyboarding, and file maintenance

• 2 years' experience in PEIMS reporting preferred

Major Responsibilities and Duties:

Administrative / student data duties:

• Ensure all PEIMS data (attendance, registration, withdrawal, etc.) is entered correctly; run various reports as instructed.

• Coordinate collection, integration/formatting of all data required for PEIMS submission according to PEIMS Data standards.

• Keep enrollment and withdrawal records up to date. Follow up with parents/ students as assigned.

• Run the edits, reports, and verification checks on data to ensure accuracy of data.

• Distribute the edits and reports to appropriate staff for analysis, verification, and correction.

• Keep principals and/or administrators informed of any changes in PEIMS requirements.

• Attend workshops and training in regard to PEIMS.

Clerical/Secretarial Duties:

• Maintain professional communication. Answer telephones and transfer to appropriate staff. Greet and check in visitors.

• Update and maintain records (attendance, PEIMS, student records, food service, financial records, etc.) as assigned. Use Microsoft office and other software as needed.

• Maintain hard copy and electronic filing system per federal, state, and district policies.

• Distribute mail as assigned. Prepare PO's as assigned.

• Set up and coordinate meetings and supervisor's schedule as assigned.

• Provide office orientation for new employees. Support staff in assigned project-based work.

• Compose correspondence and complete reports as assigned.

• Communicate with parents, students, faculty, staff, and community members per supervisor's instructions.

• General:

• Be a role model; uphold school vision of nurture, character, discipline, and academic excellence. Maintain professional communication.

• Follow federal, state, and district policies and maintain confidentiality.

• Other duties as assigned

Supervisory Responsibilities: None.

Working Conditions:

Maintain emotional control under stress.

NOTE: The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, or skills that may be required.