Director of Finance/Controller - La Rabida Children's Hospital

La Rabida Children's Hospital is hiring a full-time Director of Finance/Controller for the Finance Department in Chicago, IL.

At La Rabida Children’s Hospital, our mission is simple: we’re dedicated to maintaining and improving the quality of life for our patients with complex conditions, disabilities, and chronic illnesses. The path to completing this mission, however, is often complicated.  Fortunately, we’ve got the best team around.  If you are looking for your next career opportunity to partner with a compassionate multidisciplinary collaborative team, we have the job for you!

Director of Finance/Controller Job Summary:
Responsible for the preparation of the hospital’s monthly interim and annual financial statements with supporting schedules for the guidance of management. The Director of Finance is responsible for the hospital’s financial policies, accounting practices, the maintenance of its fiscal records, the accuracy of its financial statements, and the preparation of financial reports. The position involves supervision over general accounting, grant accounting, grant vouchering, and financial compliance, treasury and cash management, property accounting, cost accounting, budgeting, accounts payable, and payroll. This position also coordinates all external and internal audits, tax filings, and cost reports.
The position is also responsible for the management of the Supply Chain Group, which consists of the Purchasing and Central Supply Departments. Daily operations of the Supply Chain Group are supervised by the Purchasing Manager. The Supply Chain Group is responsible for directing the procurement of expendable Supplies and Capital Equipment for all hospital-operated locations. Responsibility also includes managing hospital Group Purchasing Organization (GPO) contractual agreements, purchases, and relationships.
The position supervises the development of the quarterly financial results recap for the La Rabida board Audit and Board Finance committee meetings.

Director of Finance/Controller Essential Functions:
Management and Supervision                                                                       10%
Policies & Procedures                                                                                    10%
Maintains Financial Records and Reports Operating Results                        25%
Management of Purchase Procurement Process & Controls                         15%
Timely and Accurate Payroll Administration                                                    0.5%
Safeguards and Controls Hospital Assets                                                       0.5%
Federal, State, and Local Laws and Regulations                                            0.5%
Coordination of Audits and Tax Filings                                                            10%
Other duties as assigned                                                                                15%

Management and Supervision:

• Manages and supervises up to five (5) professional positions and seven (7) non-exempt positions.
• Positively represents Senior Management to all staff and visitors.

Policies and Procedures:

• Develop policies and procedures for areas supervised.
• Ensure that existing policies and procedures are being followed.

Management of Financial Resources:

• Coordinates and manages the entire Operating and Capital Budget process.
• Maintains general ledger and subsidiary records.
• Oversees reconciliation of all bank accounts and other subsidiary records such as inpatient and outpatient accounts receivable.
• Oversee monthly closing of books.
• Compares actual performance with operating budget.
• Provides reports and interprets results of operations to all levels of management.
• Forecasts short and long-range cash requirements.
• Prepares information for and analyzes results of third-party cost reporting.
• Review reports for external reporting to Associations and Granting Agencies.
• Monitors cash disbursements.
• Responsible for and ensures accurate and proper payroll preparation and processing.
• Monitors inventory levels.
• Prepares for annual external audits and coordinates all audit, tax, and cost report activities.
• Monitors major project expenditures and provides reports to enable reporting to funding agencies.
• Complete all required regulatory and agency filings including Children’s Hospital Graduate Medical Education (CHGME).

Management of Purchase Procurement Process and Controls:

• Responsible for facilitating supply chain cost savings through supply cost reduction, inventory optimization, GPO optimization, and operations improvements while ensuring the availability of supplies by maintaining an effective internal and external supply chain process.
• Responsible for the creation and/or maintenance of Administrative Purchasing policies for the hospital and all off-site hospital locations. Supervise the negotiation of complex requests for equipment, supplies, and services from suppliers and sub-contractors.

Timely and Accurate Payroll Administration:

• Ensure the bi-weekly payroll process is complete, timely, accurate, and in compliance with all applicable labor laws.
• Ensure all related payroll liabilities are paid in accordance with their respective deadlines.
• Monitor and evaluate payroll administrative internal controls with the goal of minimizing fraud and improper payments.
• Ensure all federal, state and local payroll-related returns are timely filed.

Controls Hospital Assets:

• Assures protection for real and financial assets through adequate internal control procedures.
• Formulates and formalizes accounting policies and procedures to safeguard assets.
• Performs periodic internal audits such as surprise petty cash counts and paycheck control and distribution.

Federal, State, and Local Laws and Regulations:

• Keeps abreast of Federal, State, and local laws and regulations with respect to tax issues.
• Prepares and files all necessary Federal, State, and local tax reports.
• Ensures payroll system tax requirements are kept up to date.

Coordination of Audit and Tax Filings:

• Coordinate the annual external financial and internal control audits including any regulatory audits related to grant funding.
• Coordinate the annual preparation of the hospital’s federal, state, and local tax returns.
• Coordinate the annual preparation of all hospital cost reports.
• Coordinate the preparation of the financial section of interim and annual surveys, questionnaires, and benchmarking studies.

Hire, Train, Monitor, and evaluate personnel:

• Plans and manages assigned staff toward the accomplishment of La Rabida’s mission including recruitment, scheduling, training, and development; counseling/coaching; appraisal and recognition, and recommending salary, promotional, discipline, and other personal actions in accordance with existing policies and procedures.

Plans and manages the department budget to ensure responsible controls over and efficient utilization of hospital resources.
Understand that he/she, and the staff that he/she supervises generate, update, transmit or otherwise work with Protected Health Information (PHI), and ensure that he/she, as well as the staff he/she supervises, treats PHI according to the Hospital’s policies and procedures.

What we need from you:
Education: Degree in accounting, business or equivalent combination of education and experience required.
Related Work Experience: Five (5) to eight (8) years of combined accounting and controllership experience required. Experience in a hospital or health care facility is required. Experience with Workday is a plus.
Licensure/Certification:  CPA required
Specialized Knowledge and Skills: Skilled knowledge of financial management; strong platform abilities which include organizational leadership, communications, creativity, writing proficiency, and public speaking skills. Computer applications expertise, particularly spreadsheet, database, and word processing desirable.

What you will receive:

• Competitive salary
• Medical, dental, and vision
• Pet insurance
• Flexible Spending Account (FSA)
• Life & disability insurance
• Retirement savings plans & matching
• Tuition reimbursement
• Employee Assistance Program (EAP)
• Generous paid time off & holidays
• Free parking
• Free breakfast and lunch on the last Friday of every month

La Rabida is a place unlike any other. We understand the needs of families with children dealing with the most serious or complicated of conditions with teams of the best healthcare providers in Chicago. We give continuous comprehensive care, education, and support, helping families face their unique obstacles head-on.