Director of Billing and Collections - Virtual Company
Syosset, NY
About the Job
Client: Professional Services Firm
Role: Director of Accounting
Salary: $140,000 -$160,000 negotiable based on experience and qualifications
Location: Syosset, New York - (Hybrid - 1-2 days a week onsite, highly preferred, open to someone in NJ who is able to come in for a 3-4 day stretch as well.
Job Responsibilities:
Position Overview:
The Director of Collections and Billing is responsible for overseeing and managing the company’s A/R, billing and collections processes. This leadership role involves directing the billing operations, ensuring accurate and timely invoicing, optimizing cash flow, managing outstanding accounts, and implementing strategies to reduce bad debt. The director will work closely with finance, accounting, and customer service teams to develop and enforce policies, drive improvements, and ensure compliance with industry regulations and internal standards.
- Manage and oversee the Firm’s revenue process from end-to-end, including client on-boarding,
invoicing, and collections to ensure timely and accurate payment from clients. - Oversee and streamline the billing process to ensure timely, accurate invoicing and revenue recognition.
- Supervise a team of billing specialists to ensure all billing functions are executed correctly and efficiently.
- Develop and enforce billing policies and procedures to standardize operations and improve accuracy.
- Review and approve billing statements, ensuring compliance with contracts, agreements, and customer-specific terms
- Lead the collections team in recovering outstanding payments from clients and customers, ensuring a high level of customer service.
- Develop and implement strategies to minimize aging accounts receivable and reduce bad debt.
- Analyze overdue accounts and direct appropriate follow-up actions to ensure timely payment.
- Monitor collection trends, evaluate team performance, and report on key metrics related to collections efficiency.
Management: supporting 4 supervisors who support 12-13 employees.
will be reporting to the CFO
Qualifications and Skills:
- Bachelor’s degree in Accounting, Finance, Business, or related field is preferred.
- 10+ years of leading US &/OR international billing & collections teams.
- Experience working with global billing and collections systems.
- Strong reporting and Microsoft Excel skills.
- Strong background in process improvement and workflow management.
- Proven success in driving cash collections and improving aging.
- Proven success in managing and motivating staff.
- Experience in global professional services industry preferred (i.e., global law firm, “Big 4”, management consulting firm).
- Ability to influence teams outside of direct circle of control.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.