Director, Division of Tech and Financial Support Services- BWSC - Commonwealth of Massachusetts

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Job Description - Director, Division of Tech and Financial Support Services- BWSC (240009SK)

Who We Are:

The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts’ environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family. Our commitment to environmental justice ensures that every resident, regardless of background or location, can live in a safe, clean environment and shares equally in the benefits of the clean energy transition.

Who We Are as an Employer:

At EEA, we create meaningful, inclusive opportunities that empower our employees to make a real difference in shaping the environmental future of Massachusetts. We foster a workplace culture where diversity is valued, innovation is encouraged, and collaboration thrives. Our employees play a vital role in advancing sustainability, environmental justice, and clean energy solutions, ensuring a positive and lasting impact on Massachusetts and its residents.

Description:

The Massachusetts Department of Environmental Protection (MassDEP) is the state agency responsible for ensuring clean air, land, and water. Our work impacts every aspect of people's lives and is critical to the health and wellbeing of our residents and visitors. MassDEP is the lead agency for safe management of toxics and hazardous materials, promotion of waste reduction and recycling, preservation of the state's wetlands and coastal resources, air quality monitoring and pollution reduction, and so much more.

JOB OPENING:

• The Technical & Financial Support Services (TFS) Division Director reports directly to the Assistant Commissioner of the Bureau of Waste Site Cleanup (BWSC) in the Boston office. This position will provide supervision, management and guidance within the four major work sections of the TFS Division.
• The TFS Division Director will supervise the Division staff performing the work and assuring work is performed accurately, with quality, and on schedule, and by recognizing how to continually improve efficiency and performance in the four major work groups as follows:
• Cost Recovery Collection & Annual Compliance Fees & Hazardous Waste Transporter Fees
• BWSC Information and Data Management
• Contract Procurement, Administration, and Management, (including Departmental Master Services Agreements, procurement and implementation with contractors who support BWSC and other bureaus within MassDEP)
• Federal Grant Administration and Financial Management & Budget Administration (Capital Programs, Financial Budgeting, Tracking, Reporting, and Adjusting During the Fiscal Year)
• The Division Director is responsible for implementing TFS Division’s missions within BWSC TFS Division, as well as performing tasks and providing signature approval or denial authority for a number of financial, project implementation, staff expenses reimbursements, financial inability status applications from PRPs, and other documents or requests within and in some cases external to the TFS Division but within the BWSC, as well as outside Bureaus or Offices requesting BWSC assistance (e.g., BAW, ORS).
• The Division Director will interact, consult and collaborate, as needed with the Regional BWSC Deputy Regional Directors, Supervisors and other staff as well as the BWSC Assistant Commissioner and MassDEP’s Chief Financial Officer and its staff. The Director will also encourage BWSC staff to obtain training and attend seminars and other educational opportunities to enhance their professional development, knowledge and capabilities in their areas of work and expertise.
• The Director shall identify hiring needs within the TFS Division and assist the Assistant Commissioner and other BWSC Boston Division Directors regarding the staffing aspects of the Division(s) to assure the successful implementation and delivery of the Division’s work in a timely, high quality, proactive and responsive manner.
• The Division Director will assign duties and responsibilities as appropriate to their direct report staff.

JOB DUTIES

Cost Recovery and Annual Compliance Fees, and Hazardous Waste Transporter Fees:

• The Division Director provides supervision, guidance and collaborative advice and support to the Cost Recovery and Fee Collection administrators. The Division Director is responsible for approving award or denial of a status of Financial Inability (FI) to perform the next step of response action at hazardous waste sites with a Release Tracking Number (RTN) as per/under the M.G.L 21E statute (21E) and the Massachusetts Contingency Plan (MCP located at 310 CMR 40.0000). The Director performs this decision-making in collaboration with the Financial Inability Specialist in the Section and when necessary, with the Cost Recovery section chief and/or the BWSC Assistant Commissioner, as well as in consultation with OGC, to make the final determination of the FI status for the public applicant.

BWSC Information and Data Management:

• The Division Director provides supervision, guidance and collaborative advice and support to the BWSC Information and Data Management Manager and the Data Management Team. The Director will serve as the BWSC lead in coordinating the information management and BWSC IT needs with MassDEP Enterprise IT, the Office of Energy and Environmental Affairs (EEA), and the Executive Office of Technology Services and Security (EOTSS). This role will provide strategic and tactical guidance and leadership to ensure that BWSC specific information systems initiatives are delivered successfully, sustained operationally, and that BWSC programs continue to meet evolving regulatory and environmental needs. The Director will keep the BWSC Assistant Commissioner updated and briefed regularly in addition to reporting any problems that develop and threaten BWSC’s data management and information for further consideration and possible action by the AC or other impacted parties within/outside BWSC.

Contract Procurement, Administration and Management:

• The Division Director provides supervision, guidance and collaborative advice and decision-making to the individual that manages the contracts group within the TFS Division for the following: Master Service Contracts, Grant Contracts, inter-Bureau and agency use of TFS Division contractors that are administrated by TFS Division Contract Administrators. Contracts under the TFS Division and the Director’s jurisdiction include those used for emergency response to releases or threats of releases, often from spills of oil and/or hazardous materials into the environment, and also such spills and response in the coastal marine waters and inland fresh waters of the Commonwealth. The contracts also include those to perform Natural Resource Damage restorations, for support of Brownfield site investigation, Imminent Hazard mitigation, cleanup support, and for laboratory services to analyze samples of environmental media to determine the existence/level of contamination in soils, surface, groundwater and/or indoor or ambient air.

Federal Grant Administration and Financial Management:

• The Division Director provides supervision, guidance and collaborative advice and decision-making to the TFS Division Supervisor and the TFS Division financial staff that administrate the financial management of federal grants to support the BWSC Director of the Federal Grant Programs. This may include financial reporting, directing and monitoring of grant fund drawdowns, annual grant application and funding process as well as other activities to support the US Environmental Protection Agency and/or the Department of Defense federal grant programs. The TFS Division Director is responsible for supporting, and in some cases supervising, the staff that perform the financial administration of the Federal Grants.

BWSC Financial and Budget Administration:

• The TFS Division Director provides supervision, support, guidance, and collaborative advice and decision-making in the administration, budgeting, tracking, and reporting of the BWSC Capital-funded programs, which is mainly the M.G.L. 21E Bond Fund (Capital fund) which supports BWSC’s and MassDEP’s mission to respond to accidental and deliberate releases of oil and/or hazardous materials and substances to the environment.
• The TFS Division Director provides supervision, guidance and collaborative advice and decision-making for BWSC’s general administration of approving staff expense reports, training events that are paid from BWSC’s budgets, and other related actions that involve spending of public, grant, trust or capital funds. TFS Division processes about 50 to 100 “Personnel Travel Reimbursement Forms” (TRFs) from BWSC Boston-based staff. The Division Director has final review and signatory approval of staff expense forms and assures the appropriate and correct account number is used to pay expenses for BWSC Boston staff who travel and incur costs. In addition, the Director is responsible for having staff update existing internal TFS Division written procedures and guides for operations, as well as prepare new written procedures and guides for internal documentation and use. The Director could be assigned to support other administrative tasks in the operation of the Division consistent with their experience and expertise, or through learning, training or mentoring to perform the task support.

BWSC Special Non-Routine Projects Conducted and Supported by the TFS Division:

• The Division Director provides supervision, guidance and collaborative advice and decision-making as to how TFS Division will plan and implement special, non-routine projects. Non-routine projects require the TFS Division Director to organize, apply and direct the various TFS Division staff to plan and implement its support of the overall MassDEP mission on these non-routine projects. The Division Director also serves as the primary liaison to upper management within MassDEP, EEA and at times the governor’s office as part of the MassDEP team responding to the non-routine threat. The TFS Division Director also may assign a lead TFS Contract Administrator to be the “on the ground” contact for MassDEP upper management.

Staff Management:

• The Division Director provides supervision, guidance and collaborative advice and decision-making, and performs the Employee Performance Review System (EPRS) for those staff directly reporting to the Division Director, as well as encourage staff training and career enhancement activities, and improving management and implementation techniques of that staff.

Training:

• Maintain current knowledge and training as Director and those direct report staff within the TFS Division, as appropriate to career development, updating methods and processes to improve efficiency and accuracy of work among other qualities.

PREFERRED QUALIFICATIONS:

• Experience in Senior Management and/or Program-Project Management having technical and financial management components for projects and programs focused on environmental science, environmental engineering, civil engineering and similar technical areas of responsibility that involved senior level decision making at the program and/or project level.
• Ability to communicate effectively with the position’s supervisor, their supervisors, and their other “clients” within MassDEP as well as third party people with whom they may need to communicate that are not TFS Division staff, including MassDEP staff in other Bureaus and Regions, and the public who are involved and impacted by actions of the TFS Division (e.g. Cost Recovery and Financial Inability determinations).
• Demonstrated knowledge, skills, and abilities in administrative and financial skills as they relate to the requirements for the position, including establishing budgets, managing them, carrying them out and reporting them in formats that are predetermined or that they develop with the other financial staff.
• Demonstrated knowledge, skills and abilities in creating and directing the creation of project budgets, budget tracking against spending and reporting of budget, existing and projected balances, particularly tasks and projects for environmental site and cleanup from contamination.
• Basic knowledge and experience with Massachusetts Contingency Plan (MCP) regulations and/or federal US EPA Superfund site requirements.
• Experience with streamlining and improving program management and financial management processes and procedures.
• Experience with directing and managing staff in a collegial and collaborative manner.
• Demonstrated knowledge, skills and abilities in problem-solving as a manager to work with staff to logically breakdown then determine corrective actions to solve problems both with the work processes and those problems that the TFS Division staff are experiencing.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) six (6) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least two (2) years must have been in a supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.

Substitutions:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.

II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.

III. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience.

IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Christopher Mendez - 6178727730

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Official Title: Program Manager VIII

Primary Location

Job

Job

: Environmental and Energy

Agency

Agency

: Department of Environmental Protection

Schedule

Schedule

: Full-time

Shift

Shift

: Day

Job Posting

Number of Openings

Number of Openings

: 1

Salary

: 48,478.04 - 161,458.43 Yearly

Bargaining Unit: M99-Managers (EXE)

Confidential: No

Potentially Eligible for a Hybrid Work Schedule: Yes

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