Database Assistant - Maryville Academy

The Database Assistant is a full-time member of the Maryville development team, reporting to the Director of Development. The primary functions of this position are the accurate and timely maintenance of constituents’ records, utilizing the Raiser’s Edge database software for gift processing, donor and alumni record updates, query and report preparation, and event management, including the processing invitation responses, participant entry, and attendee reports.

Functions of this position include:

· In conjunction with the Database Coordinator, perform accurate and timely entry of gift transactions; select correct gift codes including appeals, campaigns, and funds; apply appropriate soft-credit to donors; create accurate matching gift pledge and payment transactions;

· Validate batches upon completion of transaction entry to ensure reconciliation with financial deposit;

· Prepare gift batches received from finance; create batch headers to include pertinent gift transaction fields and default entry fields;

· Prepare acknowledgement letters for signature within 3 business days of receiving the donation;

· Create constituent and gift queries on Raiser’s Edge for report preparation;

· Utilize web-based services to research constituents’ address and phone information;

· Update constituents’ records with information provided through person contact, mailings, events, or as provided by development staff;

· Update event records on Raiser’s Edge to ensure coordination of participant registration, guest seating, list-generation and donations;

· Handle in-house donor/prospect mailings; prepare materials, generate envelopes or labels, and process through mail-metering machinery;

· Scan donor acknowledgement letters before mailing. Ensure that each gift was acknowledged;

· Communicate with donors regarding payment information as needed;

· Handle database coding projects as assigned, including on-going database maintenance projects;

· Participate in all Maryville Academy events;

· Monitor daily online giving donations;

· Order stationery and envelopes;

· Maintain strict confidentiality of all donor information;

· Perform other tasks as assigned.

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