Customer Service Representative (Part-Time) - SER Metro-Detroit

JOB TITLE: Customer Service Representative

DIVISION: Adult Services

DEPARTMENT: Detroit at Work Career Center

LOCATION: 9301 Michigan Avenue, Detroit, MI 48210

REPORTS TO: Center Manager

FLSA STATUS: Non-Exempt/Hourly

CLASSIFICATION: Part-Time Regular

APPROVED DATE: 2/14/2024

JOB SUMMARY: Serves as the first point of contact for customers. Also, assists in the Resource Room and with office support functions.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Answers telephones in a courteous manner and directs the caller to the appropriate staff person.
2. Monitors activity in front lobby, greets customers, provides relevant program information, and refers to appropriate staff person for assistance.
3. Provides objective initial assessment customer’s first contact with the Detroit At Work Career Center.
4. Provides orientation to customers on Career Center services.
5. Assist customers in the Resource Room with general job search activities.
6. Shows interest and concern for all customers, treating them with respect and care.
7. Uses personal computer to make input into automated reporting system. Assists staff in completing documents accurately and expeditiously.
8. Assists other Center staff with various office support functions. Operates fax, copier and telephone system. Types memos, reports, and other materials.
9. Maintains detailed participant records in compliance with policies and procedures. Maintains organized and efficient filing system.
10. Assists in maintaining inventory of center supplies and materials.
11. Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None

JOB QUALIFICATIONS:

1. Associate degree preferred; high school diploma or GED certificate required.
2. Three years of customer service experience.
3. General knowledge of Detroit At Work Career Center services and programs.
4. Mental ability to handle pressures related to performing multiple tasks requiring concentration and attention to detail with frequent disruptions due to people and/or telephone calls
5. Ability to deal with multiple individuals from diverse backgrounds and varying levels of need.
6. Knowledge of relevant office equipment and to input basic data into personal computer.
7. Ability to interact with customers in a positive and productive manner.
8. Ability to prepare routine reports, files records correctly, and type materials neatly and accurately.
9. Ability to effectively read and interpret written procedures.
10. Excellent written and verbal communications skills.
11. Bilingual language skills (English/Spanish) required.
12. Must be willing to work a flexible schedule and be able to sit for extended periods of time.

PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee is frequently required to stand, walk, sit for extended periods of time, and have sufficient hand, arm, and finger dexterity to operate a phone, computer keyboard, and other office equipment. Must be able to lift a minimum of 10 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. - This job operates in a normal school environment with a noise level, which is at times, moderately loud with little discomfort due to noise, dirt, dust and the like. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Equal Opportunity Employer

This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties and responsibilities that may be performed by a person so classified. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.

JOB TITLE: Customer Service Representative

DIVISION: Adult Services

DEPARTMENT: Detroit at Work Career Center

LOCATION: 9301 Michigan Avenue, Detroit, MI 48210

REPORTS TO: Center Manager

FLSA STATUS: Non-Exempt/Hourly

CLASSIFICATION: Part-Time Regular

APPROVED DATE: 2/14/2024

JOB SUMMARY: Serves as the first point of contact for customers. Also, assists in the Resource Room and with office support functions.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Answers telephones in a courteous manner and directs the caller to the appropriate staff person.
2. Monitors activity in front lobby, greets customers, provides relevant program information, and refers to appropriate staff person for assistance.
3. Provides objective initial assessment customer’s first contact with the Detroit At Work Career Center.
4. Provides orientation to customers on Career Center services.
5. Assist customers in the Resource Room with general job search activities.
6. Shows interest and concern for all customers, treating them with respect and care.
7. Uses personal computer to make input into automated reporting system. Assists staff in completing documents accurately and expeditiously.
8. Assists other Center staff with various office support functions. Operates fax, copier and telephone system. Types memos, reports, and other materials.
9. Maintains detailed participant records in compliance with policies and procedures. Maintains organized and efficient filing system.
10. Assists in maintaining inventory of center supplies and materials.
11. Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None

JOB QUALIFICATIONS:

1. Associate degree preferred; high school diploma or GED certificate required.
2. Three years of customer service experience.
3. General knowledge of Detroit At Work Career Center services and programs.
4. Mental ability to handle pressures related to performing multiple tasks requiring concentration and attention to detail with frequent disruptions due to people and/or telephone calls
5. Ability to deal with multiple individuals from diverse backgrounds and varying levels of need.
6. Knowledge of relevant office equipment and to input basic data into personal computer.
7. Ability to interact with customers in a positive and productive manner.
8. Ability to prepare routine reports, files records correctly, and type materials neatly and accurately.
9. Ability to effectively read and interpret written procedures.
10. Excellent written and verbal communications skills.
11. Bilingual language skills (English/Spanish) required.
12. Must be willing to work a flexible schedule and be able to sit for extended periods of time.

PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee is frequently required to stand, walk, sit for extended periods of time, and have sufficient hand, arm, and finger dexterity to operate a phone, computer keyboard, and other office equipment. Must be able to lift a minimum of 10 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. - This job operates in a normal school environment with a noise level, which is at times, moderately loud with little discomfort due to noise, dirt, dust and the like. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Equal Opportunity Employer

This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties and responsibilities that may be performed by a person so classified. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.

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