Contracts Administration Assistant I - ATEC INC
STAFFORD, TX
About the Job
SUMMARY
Clerical work and administrative business detail.
ESSENTIAL DUTIES/RESPONSIBILITIES
- Read and route incoming mail.
- Type and transmit correspondence for Marketing and Contract Administration.
- File correspondence and other records in Estimating and Contracts files in support of assigned Estimates and Contracts.
- Answer telephone and provide information or route calls and place outgoing calls.
- Schedule meetings.
- Assist with preparation and maintenance of quote files, coordinate review and signoff process as requested by Contract Administrators.
- Assist Contract Administration.
- Provide receptionist back-up relief.
- Record minutes of staff meetings.
- Assist with client/customer relations.
- Complete department supply orders.
- Compile and distribute memos and correspondence.
- Assist with logging Request for Quotes (RFQ's) in ERP system for quote number assignment and ensure data is current.
- Assist with researching parts history (includes NSN history).
- Initiate job quote packages for Contract Administration and Estimating and ensure timely response.
- Obtain necessary copies of drawings, and/or Bill of Materials (BOM) from Document Control.
- Maintain quote file and log according to status (In process/Cancel/No Bid/Tracking, etc.).
- Acquire proposal status from Estimating Department and customers and update electronic system.
- Print ERP report and update ERP as required by Contract Administrators.
- Support coordination and tracking of estimates, technical proposals/data, and other inputs required from other Departments in support of Estimates.
- Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.
- Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.
AS9100/ISO SPECIFIC DUTIES
- Be familiar with and understand Atec Quality Policy and company objectives.
- Understand required AS9100/ISO specific Procedures and Work Instructions.
- Complete all records required by Procedures and Work Instructions.
- Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM, Suggestion box, etc.).
- Participate in AS9100/ISO training as required.
- Cooperate with Auditors.
- Report any deviations to appropriate area manager/supervisor.
EDUCATION AND/OR EXPERIENCE
- High school diploma or General Education Degree (GED); or one to three years related experience; or combination of education and experience.
- Proficiency with computer software including Microsoft Office.
www.atec.com
Equal Opportunity Employer/ Veterans/ Disabled
Clerical work and administrative business detail.
ESSENTIAL DUTIES/RESPONSIBILITIES
- Read and route incoming mail.
- Type and transmit correspondence for Marketing and Contract Administration.
- File correspondence and other records in Estimating and Contracts files in support of assigned Estimates and Contracts.
- Answer telephone and provide information or route calls and place outgoing calls.
- Schedule meetings.
- Assist with preparation and maintenance of quote files, coordinate review and signoff process as requested by Contract Administrators.
- Assist Contract Administration.
- Provide receptionist back-up relief.
- Record minutes of staff meetings.
- Assist with client/customer relations.
- Complete department supply orders.
- Compile and distribute memos and correspondence.
- Assist with logging Request for Quotes (RFQ's) in ERP system for quote number assignment and ensure data is current.
- Assist with researching parts history (includes NSN history).
- Initiate job quote packages for Contract Administration and Estimating and ensure timely response.
- Obtain necessary copies of drawings, and/or Bill of Materials (BOM) from Document Control.
- Maintain quote file and log according to status (In process/Cancel/No Bid/Tracking, etc.).
- Acquire proposal status from Estimating Department and customers and update electronic system.
- Print ERP report and update ERP as required by Contract Administrators.
- Support coordination and tracking of estimates, technical proposals/data, and other inputs required from other Departments in support of Estimates.
- Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.
- Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.
AS9100/ISO SPECIFIC DUTIES
- Be familiar with and understand Atec Quality Policy and company objectives.
- Understand required AS9100/ISO specific Procedures and Work Instructions.
- Complete all records required by Procedures and Work Instructions.
- Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM, Suggestion box, etc.).
- Participate in AS9100/ISO training as required.
- Cooperate with Auditors.
- Report any deviations to appropriate area manager/supervisor.
EDUCATION AND/OR EXPERIENCE
- High school diploma or General Education Degree (GED); or one to three years related experience; or combination of education and experience.
- Proficiency with computer software including Microsoft Office.
www.atec.com
Equal Opportunity Employer/ Veterans/ Disabled
Source : ATEC INC