Contract Specialist at Apex Systems

Apex is currently searching for a Contract Specialist to support a large financial client in the Plano, TX area. The position is slated as a 6 month contract with potential to extend down the road. This person will be helping with strategic sourcing, contract management, and vendor negotiation. Hours will be Monday-Friday 8-5 in CST with 3 days in office each week. Rate is expected around $32-35 an hour W2 depending on experience.

Priority:

--strong preference for previous IT procurement experience

--needs to be strong in managing RFP process, redlining contracts, and strategic sourcing

--need to have previous P2P software experience. Coupa preferred.

Job Details

This person will be supporting the Legal team composed of three pillars. Those pillars are Compliance, Contracts, and procurement. Any type of IT procurement work or Tech contracts/supplier work would be nice to have/not required. Quality checks on contracts language, supplier review, pricing, negotiations, sourcing strategy, are the essence of the role.

This will be hybrid with 3 days a week onsite.

• Coupa system management/monitoring: (Coupa would be nice to have, but they will accept experience with a similar software competitor like Ariba, Jaggaer, Procurify, Tradeshift, Airbase, etc.)
• Review/monitor/QC/process reqs follow up with users for approvals
• Ensure POs are transmitted correctly
• Troubleshoot and solve for Coupa system issues, including tickets
• Assist users with questions/delegations, reporting, etc.
• Reporting (run reports for visibility and accuracy/update):
• Contract export and review (correct as needed) including: Spend, Stakeholder/departments, Category, and Savings
• Export/prepare Procurement quarterly updates/year end
• Coupa implementation costs updates
• Monthly Coupa user review
• Provide training for new Coupa users
• Manage PO change requests and record in Sharepoint report
• Monitor status/track and log for D&B, Gartner, TPCRM, etc.
• Coupa change management log updates/maintenance
• Sharepoint updates
• NDAs
• MSAs
• Maintain SOP
• Ensure Sharepoint site(s) / content current (archive outdated information, refresh as needed, etc)
• Supplier status review annually
• Manage requests from Stakeholders i.e.
• Assist in acquiring samples for testing (Microsoft Hub, Samsung Flip)
• Request for Proposal (RFP, RFI, RFQ)
• Have conducted and/or familiar with RFx processes
• Negotiates pricing to maximize savings and/or cost avoidance.
• Establish and maintain relationships within the business lines, contract managers, legal and sales groups to effectively understand needs and capabilities, and to effectively and efficiently complete purchasing requests.
• Partner with stakeholders to ensure complete necessary vendor documentation, following existing Sourcing & Procurement procedures.
• Manage contracts and license agreements to ensure that obligations are met and the process for tracking renewals or replacement of existing agreements is managed and scalable.
• Help troubleshoot and resolve process issues impacting internal stakeholders.

Qualifications:

• Bachelor’s Degree in Business or related field preferred
• Knowledge of strategic sourcing processes (RFx), contract development, contract standards, and language
• Strong customer service orientation; strong teamwork and collaborative capabilities
• Excellent prioritization, planning, problem-solving, and organization skills
• Ability to work effectively in a fast-paced, high-volume environment and manage within multiple deadlines
• The ability to influence without authority
• Flexibility to work successfully with a wide variety of personal styles and adapt to change
• Good technical aptitude with proficiency in Microsoft Suite