Contract Specialist - Direct Hire - Every other Friday off. - Nesco Resource, LLC

Full Time/Direct Hire Contract Specialist Opportunity with a High-Tech Manufacturing Company in Melville.

Pay: $85K per year with every other Friday off, year-round

Nesco Resource is partnering with a leading manufacturer to find a dedicated Contract Specialist.

Key Responsibilities:

• Manage Contracts: Administer all phases from receipt to conclusion.
• Review and Interpret: Analyze contracts and proposals.
• Recommend: Suggest acceptance or revisions.

Why Join The Team?

• Competitive Salary: $85K annually.
• Work-Life Balance: Enjoy a 9/80 schedule with every other Friday off.
• Career Growth: Opportunities with a top-tier manufacturer.

DUTIES RESPONSIBILITIES:

• Review proposed contracts to ensure that the price, delivery schedule, specifications, terms and conditions are consistent with the quotation submitted.
• Prepare and issue internal work authorization in ERP system, provides documents to cognizant departments detailing respective responsibilities and authorizing the charging of time and material costs.
• Tracks the routing of contract reviews as it’s cycled through the organization.
• For any international orders, ensure all required export documentation has been obtained from customers at time of order placement.
• Process invoices and assists accounting with follow-up A/R collection.
• Maintain and reconciles several backlog, bookings and sales reports.
• Maintain Salesforce, reconciling to bookings reports.
• Process and reconciles end of month reports with Accounting.
• Maintain customer, supplier and sales rep database in ERP system.
• Maintain and monitors customer supplier portals, updating annuals Certs and Reps, invoicing, obtaining new purchase orders, and requests for quotations.
• Assist with close-out of contracts including the final billing and retentions or disposition of customer furnished material.
• Makes final review and submission of required forms to ensure that all requirements of the contract have been fulfilled.
• Acquire and use a working knowledge and understanding of the Department of State International Traffic in Arms Regulations (ITAR), U.S. Customs regulations, and Bureau of Industry and Security Export Administration Regulations (EAR).
• Routinely interfaces with other business functions to assist with license requirements planning and addresses daily operations issues/questions.
• Process all export shipping documents at time of shipment to ensure compliance; customs invoice, review packing lists, create shippers Letter of Instruction
• Interface with freight forwarders/customers to arrange the shipment. Coordinate pickup dates to meet our monthly sales requirements.
• Track AES filings and obtain proof of filing.
• Track shipment for Terms of FCA Airport for sales purpose.
• Assist Shipping and Procurement with proper production classification determinations of commodities, technology, and software.
• Process expense reports in Concur.  Supporting internal organization with Concur.
• Process receiving reports and invoices for government agencies in the WAWF system.
• Maintain a positive work environment by professional and courteous conduct and communications with others, including supervisors, co-workers, clients, and vendors.
• Maintain and control all contract and Customer Service files. 

• Bachelor’s degree Business Administration or equivalent
• 5+ years contract management experience in defense manufacturing industry
• Working comprehension of contracts, ITAR and EAR a plus
• Microsoft Office proficiency required
• CostPoint experience a plus
• Salesforce experience a plus

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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