Construction Administrator/Coordinator at Advanced Facility Solutions LLC

• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development

We are currently seeking a Construction Administrator/Coordinator with experience in various Commercial Construction types including new construction, retail & office fit outs, renovation, and remodels. If you have a strong background in coordinating projects and ensuring their successful completion, we would love to hear from you. Join our team and be part of our dynamic construction projects.

• Coordinate and effectively communicate with trade contractors and suppliers to ensure project progress
• Manage appointments and maintain a detailed calendar of events
• Organize meetings, take precise minutes, and assist with writing emails, memos, contracts, change orders, and AIA documents
• Contribute to the production of company reports to support decision-making processes
• Maintain an efficient electronic filing system for easy document retrieval
• Develop, update, and uphold essential office procedures to streamline operations
• Track budget and costs, overseeing purchasing of materials, conducting scope reviews, and analyzing project requirements
• Manage submittals, invoicing, construction documentation, and set up supplier accounts
• Handle a significant volume of phone communications including cold calls and follow-ups to support project demands

• Proven experience in construction administration within a variety of trades including carpentry, flooring, drywall, millwork, paint, plumbing, electrical, HVAC, sprinkler systems, site civil work, concrete, masonry, and steel
• Previous role as a Construction Administrator/Coordinator or related position in the construction industry
• Proficiency in operating standard office equipment such as printers and fax machines
• Advanced computer skills with expertise in Microsoft Word, Outlook, PowerPoint, Adobe Editor, and MS Project
• Exceptional organizational abilities with strong time management skills to effectively prioritize multiple projects