Clinical Administrative Assistant - Polaris Healthcare

REPORTS TO: Chief Clinical Officer

JOB SUMMARY:

ADMINISTRATIVE ASSISTANT

The Administrative Assistant will be responsible for providing overall administrative support to the

leadership team. The Administrative Assistant will help with the day-to-day logistical, clerical, and

administrative functions of the organization. The role will also require data gathering and running of

reports from various databases.

DUTIES AND RESPONSIBILITIES:

• Provide administrative support to Chief Clinical Officer and Director of Nursing on a daily basis,

as well as other members of the leadership team, as needed

• Day to day logistics to include but not limited to maintaining calendars, scheduling meetings,

creating agendas, and taking/transcribing/distributing meeting minutes

o Track action items

o Schedule follow up

• Collect, review and summarize weekly reports. Provide information to specified members of

leadership and/or follow up with nurses directly as needed

o Regional Assessment Nurse Weekly Report

o Lead Nurse Weekly Report

o Therapy Program (via CHHA) Weekly Report

• Participate in Weekly Phone calls and follow up as needed

• Work with DON and CMAs (Case Manager Assistant) in each home to ensure all assessments,

recertifications and supervisions are scheduled for Lead Nurse and Regional Assessment Nurses

• Other duties, as assigned 

QUALIFICATIONS:

• High School diploma or GED required; associated degree preferred

• Prior experience in healthcare strongly preferred

• Prior experience or familiarity with Assisted Living Facilities preferred

• Strong working knowledge of Microsoft Office Suite with emphasis on advance Excel skills

• Excellent written communication and interpersonal skills required. Ability to interact

professionally and pas· ive y with all levels of staff within the organization is key