Capital Sourcing Specialist - Yale New Haven Health

Overview:To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

The Sourcing Specialist is responsible for the processing and procurement of requests for various supplies, services, and equipment. Monitors vendor performance and updates source files to assure compliance with negotiated prices, fill rates, and delivery dates. Works with Sr Contract Specialists, Contract Specialist I/II, Coordinators, Value Analysis Nurses, vendors, and users to contain costs by considering the total cost of products including, process cost, freight & delivery conditions, storage, maintenance, life cycle, and associated products costs when making decisions. Assumes a value-add role within the Strategic Sourcing Department exhibiting strong purchasing fundamentals. May be a technical resource across cross-functional work groups. Works on special projects as assigned by Supervisor or Strategic Sourcing leadership. Works with end-users and Materials Management to ensure each department's formulary is on-line and updated so that the majority of purchases are requisitioned electronically.The Sourcing Specialist is distinguished from the Buyer by the additional assignment of tasks and duties which require the incumbent to exercise a greater degree of independent judgment and analysis, including sourcing for backordered items and participating in the vendor business review process. Exhibits strong professionalism and organizational skills with high integrity. Ability to mentor subordinate members of the Strategic Sourcing and Service Line team(s).

EEO/AA/Disability/VeteranResponsibilities:

• 1. Processes purchase requisitions to procure goods and services in a timely manner consistent with departmental standards.1. Reviews, prioritizes, edits and processes purchase requisitions in accordance to departmental procedures assuring completeness and accuracy of specifications, quantities, contract compliance, product quality and delivery requirements.2. Identifies and assists recommending vendor and product alternatives for non -contract commodity purchases.3. Specific functions for Sourcing Specialist in the Facilities & Capital pod:4. Strong working knowledge of and (if needed) ability to train on the StrataJazz capital budgeting system 5. Individual cost-avoidance exceeding $750,000 on capital purchases in a fiscal year6. Benchmarking capital quotes using the ECRI and/or Vizient resources7. Attending and organizing capital meetings throughout the Health System8. Negotiating with vendors9. Meeting with vendor reps to discover new opportunities for standardization and savings.
• 2. Assures that pricing is consistent with existing contracts and the Materials Management System purchase orders and item files reflect accurate pricing.- Reviews exception reports daily, making timely adjustments to purchase orders and item files as appropriate- Maintains item and vendor files for ensuring accurate vendor ship to, bill to address, pricing, packaging, catalog numbers, etc.
• 3. 3.Works with vendors, Contract Specialists, SC Analytics, and users to ensure a competitive price is being paid on non-contract items.-Coordinates with Contract Specialist I/II & Sr. Contract Specialists to determine when contract bids should occur-Utilize benchmark tools to ensure prices paid are competitive (i.e., ECRI, Vizient, Aptitude)
• 4. Interacts with vendors to assure thorough and ongoing communications with customers from each Hospital and Yale New Haven Health System- Monitors vendor performance on a regular basis and communicates problems as appropriate.- Investigates prolonged backorder for resolution (potentially sourcing for an alternative product or vendor) and report out- Oversees transition of alternate and/or substitute product upload and discontinuation in Infor workflow- Manages allocation formula with supplier to ensure maximum availability is obtained, tracked, and reported
• 5. Maintains Supplier Portal database information for suppliers associated with assigned service lines
• 6. Assures thorough and ongoing communication with users regarding delivery dates, price changes, contract updates, use of substitute items, vendor performance, date to day problem resolution and other pertinent information.-Communicates shortages, delivery delays, and prolonged backorders to end customers and ensures incidents are reported and documented in Supplier Scorecard-Addresses or escalates customer issues to expedite resolution and/or coordinate service with suppliers.
• 7. Participates in regular business reviews with assigned vendors for Scorecard review
• 8. Performs other related duties as required to support the overall needs to the department
• 9. Ensures all Accounts Payable discrepancies/buyer messages are resolved on a weekly basis
• 10. Cost-savings/avoidance goal of $20,000 per fiscal year through Procurement agreements with vendors for fixed pricing over a term
• 11. Utilizes the Contract Intake process to manage tasks assigned by either the Manager /Supervisor or end-user request

Qualifications:

EDUCATION

Bachelor's degree in Finance, Business, Materials Management or related field preferred. Equivalent combination of education and related experience may be considered in lieu of a degree.

EXPERIENCE

With a Bachelors Degree, 1-2 years of experience in Procurement and/or Supply Chain Management preferred, preferably within Healthcare. Without a degree, 3 years of similar experience required. Progressively responsible experience in procurement in a Healthcare setting with a working knowledge of Procurement principles preferred . Supply chain, purchasing and or materials management training preferred.

LICENSURE

CMRP designation or equivalent & relevant professional certification (Six Sigma, APICS CPIM or CSCP, etc.) preferred.

SPECIAL SKILLS

Excellent communication skills (written, oral and presentation). Ability to work independently. Problem solving skills. Effective time management skills. High level of aptitude in spreadsheet, databases, and electronic commerce. Ability to facilitate cross-functional work teams.