CHSS Operational Support Analyst - Western Washington University

CHSS Operational Support Analyst Apply now (https://secure.dc4.pageuppeople.com/apply/793/gateway/default.aspx?c=apply&lJobID=502041&lJobSourceTypeID=796&sLanguage=en-us) Work type: Permanent Full Time Location: Bellingham, WA Categories: College of Humanities & Social Science Position TitleCHSS Operational Support Analyst About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties. About the Department TheCollege of Humanities and Social Sciences (https://chss.wwu.edu/) , Western's largest academic unit, is composed of two divisions: humanities (Communication Studies; English; Ethnic Studies; Global Humanities and Religions; History; Journalism; Languages, Literatures, and Cultures; and Philosophy) and social and behavioral sciences (Anthropology; Communication Sciences and Disorders; Health and Human Development; Linguistics; Political Science; Psychology; Sociology; and Women, Gender & Sexuality Studies). These sixteen departments and interdisciplinary program, East Asian Studies offer 70 bachelor's degrees and 13 master's degrees. In addition, several research and service centers are housed within the College, including theCenter for Cross-Cultural Research (https://cccr.wwu.edu/) and theCenter for Performance Excellence (https://wp.wwu.edu/cpe/) , and four community-based professional training centers: theSpeech-Language Clinic, Hearing Clinic, Aural Rehabilitation Clinic (https://chss.wwu.edu/csd/clinics) , and thePsychology Counseling Clinic (https://chss.wwu.edu/psychology/counseling-training-clinic) . In addition, the College has six nationally accredited professional programs: School Counseling, Mental Health Counseling, Speech Pathology, Audiology, Community Health, and Recreation. The College supportsWestern's mission (https://president.wwu.edu/mission-strategic-plan) , which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity. About the Position This position provides comprehensive and confidential support to activities conducted in the College office and the 14 departments and two interdisciplinary programs; over 200 faculty, over 100 instructors, and 64 staff that comprise the College. Under the general direction of the Operations Manager (OM), this person coordinates, reviews, and ensures accuracy of CHSS's Outreach and Continuing Education academic year and Summer Session programs in collaboration with the Associate Dean; reviews, verifies, and processes staff and faculty hiring paperwork; maintains, updates, reconciles, and monitors the College budget and database system, which facilitates fiscal planning for the College, including substantial data entry, analysis, and budget reporting; and assists with developing and enhancing effective College communication tools between the College and its academic departments, faculty and staff. The incumbent provides process improvement and workflow recommendations developing new forms and processes when needed. The position assists with providing guidance and onboarding support to College academic department managers, drafts manager meeting minutes, and provides back-up for the Operations Manager and Administrative Assistant as needed. Typical duties include: + Supporting budget planning and monitoring by reviewing, analyzing, and reconciling college budgets; provide fiscal analysis and projections to the Dean and Operations Manager as requested. + Transfer college and department permanent and temporary budget funds following division and university accounting procedures. + Consult with Academic Budget Administration, Budget and Financial Planning, Accounting Services, and Human Resources as to resolve discrepancies as needed. + Prepare fiscal year end closing adjustments; advise and support academic departments within the college on university year end closing processes. + Support Associate Dean with coordination and management of Outreach and Continuing Education (OCE) academic year and summer session scheduling and faculty contracting for the College; serve as liaison between departments and OCE. + Review, verify, and process hiring documents including faculty contracts, faculty and staff personnel forms, and supporting documentation; advise and support College departments throughout the hiring process; analyze trends as requested by Associate Dean and Dean in annual schedule planning process. + Review and analyze data against College database; create, update, and enhance database forms and reports; recommend efficiencies and process improvements. + Maintain and enhance College website providing technical support and consulting with university WebTech; comply with ADA website access requirements; support departments as necessary. + Support office operations and functions as needed. For Washington State HR purposes, this position is classified as a Fiscal Analyst 2. Required Qualifications + Bachelor's degree or equivalent work experience. + Two years of related professional experience + Outstanding ability to establish and maintain a collegial, cooperative and collaborative work environment in a high pressure and confidential setting and with a wide variety of staff, faculty and students + Demonstrated ability and commitment to cultivating working environments that are equitable and inclusive of all persons with diverse social identities and backgrounds + Commitment and proven ability to practice and maintain a high level of confidentiality and professionalism + Advanced expertise with computer operating systems and programs such as Office, Word, Excel, Outlook and Access, SharePoint, and Web design programs, including development and maintenance of relational data systems + Demonstrated expertise with Banner and Millennium or similar data systems + Proven ability and willingness to learn new systems + Experience with complex budgeting assignments including a high attention to detail and accuracy + Ability to work independently and to exercise appropriate judgment in applying rules and regulations Preferred Qualifications + Advanced expertise with Banner and Millennium data reporting + Advanced expertise with data reporting in Excel and PowerBI + Professional experience in supporting higher education administration + Professional experience working in state or government organization + Professional experience in fiscal management, budgeting, or accounting coursework. Conditions of EmploymentAll employees must comply with our Immunization policies, includingProof of Rubeola Measles Immunity (https://policy.wwu.edu/POL-U1300.01-Requiring-Proof-Of-Rubeola-Measles-Immunity) within 60-days of hire. Please reach out toHR@wwu.eduif you need information regarding medical or religious exemption and applicable accommodations. Salary $4,498 - $6,047/month depending on qualifications and experience Benefits InformationBenefits Overview for Classified Positions (https://hr.wwu.edu/files/2022-01/Benefits%20-%20Classified%20Staff%20%281%29.pdf) Bargaining UnitThis position is part of bargaining unit PT and is covered by the collective bargaining agreement with Public School Employees of WWU. Application Instructions Application materials should address your experience related to the position responsibilities and the required and preferred qualifications. Closing Date NotesPosition closes 01/06/2025 at 11:55 pm. Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU's Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation (https://policy.wwu.edu/POL-U1600.02-Prohibiting-Discrimination-Based-on-A-Protected-Class-Interim) . Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services (https://hr.wwu.edu/disability-accommodations) , 360.650.3751 or 711 (Washington Relay). Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services atvpsa.office@wwu.edu. The report can be found at:Annual Security and Fire Safety Report (https://vpess.wwu.edu/files/docs/ASRCleryreport.pdf) . All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes asexual misconduct background check (https://hr.wwu.edu/sexual-misconduct-background-checks) . Job no: 502041 Advertised: Dec 10 2024 09:00 Pacific Standard Time Applications close: Jan 06 2025 23:55 Pacific Standard Time