Business Office Manager

University Place

West Lafayette, IN

Full-Time 

We love our Staff!  THAT’S WHY WE OFFER…

• PayActiv – Immediately access up to 50% of your earned pay
• Tax Free Student Loan Forgiveness
• Great Health Plans
• Employer Funded Health Savings Account
• Company Paid Life Insurance
• Life/Disability Insurance
• 401k Match
• Tuition Assistance
• Generous Paid Time Off
• Consistently ranked as one of the Best Nursing Homes by US News Magazine!

"We have an exciting opportunity for a Business Office Manager who will work on Finance related tasks at University Place in West Lafayette, Indiana

 Position Summary:

For the assigned community, the Business Office Manager is responsible for the complete, timely, and accurate performance of resident billing and census and accounts payable. Works with community and FSCSC team to monitor resident billing and collections and to administer changes to processes, standards and policies. Responsible for workers compensation for entire campus.

Essential Responsibilities:

       Finance Enters all demographics for new admissions to the community Maintain and update census in billing software based on midnight census completed by direct care staff. Input/download all resident ancillary charges monthly. Prints Resident Billing Monthly Prepares all deposits timely and maintaining a cash log to reflect any and all deposits. Enters cash receipts and balances all deposits in billing system to daily cash log. Enters new residents into applicable software, as necessary. Complete and submit long-term care insurance documents, per resident request. Maintain and manage the Accounts Receivable Aging, following with past due balances as per previously established guidelines Accounts payable - Assume the role of “gate keeper”.

 University Place is a proud part of Franciscan Ministries. We are a vibrant senior living community located in West Lafayette, Indiana. University Place is a continuing care retirement community (CCRC), offering a variety of senior lifestyle options including independent living, assisted living, memory support assisted living, sheltered care, and skilled nursing/long-term care. Additionally, the onsite rehabilitation clinic offers inpatient and outpatient physical, occupational, and speech therapies, and state-of-the-art programs designed to enhance the quality of life for residents and patients in the local community.

At Franciscan Ministries we believe in our associates and are committed to creating an environment that is supportive and nurturing of your career path. We offer competitive compensation and tuition reimbursement along with training, continuing education and wellness programs.

Position Summary

In this role, you will be responsible for the accurate and timely completion of resident billing, census, payroll, time and attendance, and accounts payable. This position works in coordination with the Executive Director to monitor the status of key workflow indicators and developments as they relate to Business Office operations and quality of services.

Essential Functions, Key Duties, & Responsibilities

• Handle all aspects of resident billing for the community; including but not limited to generating charges, reconciles, census days, and making adjustments to residents’ accounts as needed.
• Lead the bill collection process, including making calls, preparing letters, and preparing accounts for collection write off.
• Receive electronic billing from vendors and process and distribute as needed.
• Post ancillary charges, cash log updates, and monthly balance statements.
• Provide monthly balance reports to all departments and assist other managers in understanding GL account reports.
• Perform monthly review of accounts receivable aging reports to identify and resolve problem accounts.
• Facilitate the Gift of Care program with residents and complete corresponding documentation.
• Assist with Medicaid deposits and withdrawals if applicable.
• Perform other duties as assigned.
• Comply with all policies and procedures and any updates.

Position Requirements

Education: High School Diploma/GED required; Associate’s degree in finance or accounting preferred

Licenses/Certifications: N/A

Experience: 3+ years of business office/finance/accounting experience

Skills & Abilities:

• Keen attention to detail
• Exceptional written and oral communication skills