Bookkeeper - Virtual Company
Westfield, NJ 07027
About the Job
Job Summary
Vaco has partnered with a Company and they are seeking a skilled Bookkeeper to maintain financial records, including purchases, sales, receipts and payments. Bookkeeper job duties include working closely with our Management team to create and analyze financial reports and ensure legal requirements compliance, process accounts payable, accounts receivable, payroll and journal entries. The role is on a temporary basis (2-3 months) and starts ASAP.
Responsibilities:
Accounts Payable:
- Enter invoices timely, once approved
- Ensure proper documentation/approval
- Monthly completion of excel files maintained for analysis
- Weekly (or as needed) processing of vendor payments
- Reconciliation of AP Aging to general ledger
- Communication with other employees regarding invoices/prices/receipts/ etc.
- Email/Phone correspondence with vendors to resolve invoice discrepancies and payment status
- Month end accruals for unposted AP invoices
- Code credit card invoice and enter; follow up with cardholders to get signed expense reports in a timely manner (within 15 days of sending file to cardholder).
- Vendor set-up and maintenance including W-9 copies
- Document filing
- 1099 Filing
Accounts Receivable:
- Enter customer invoices in detail into NetSuite and transmit to customers
- Post cash as received to invoices in AR
- Follow up with customers on payment status of aged invoices
- Customer set-up and maintenance
Payroll:
- Process bi-weekly payroll through ADP
- Record Payroll JE for each period
- Accrue Payroll as necessary to reflect proper monthly expense
General Accounting/Administrative:
- Record Month End Journal Entries for reconciliations, accruals
- Balance Sheet Reconciliations and analysis
- Running Trial Balances and printing Financial Statements
- Special Projects as needed
QUALIFICATIONS:
- Minimum of three years Bookkeeping
- Accounting degree preferred
- Excellent written and oral communication skills
- Ability to manage priorities and workflow
- Acute attention to detail
- Proficient in Excel
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.