Bookkeeper - Hive Collective

The Hive Collective Bookkeeper is responsible for maintaining accurate financial records and ensuring that financial transactions are processed efficiently and correctly. This role requires proficiency in QuickBooks Online, attention to detail, and the ability to manage multiple tasks. The Bookkeeper will collaborate with vendors, employees, and various departments within Hive to ensure timely processing of invoices, payroll, and tax obligations.

Key Responsibilities: 

Accounts Payable and Invoicing

• Manage timely payment of all invoices.
• Match purchase orders to vendors’ invoices, ensuring accuracy in pricing and quantity.
• Verify receipt of goods and services to confirm the accuracy of vendor billing.
• Coordinate with vendors to address invoicing inquiries and resolve discrepancies.
• Enter invoices for payments and ensure correct approvals.

Financial Record Keeping

• Record debits, credits, and journal entries accurately on a daily and monthly basis.
• Reconcile American Express and other accounts as needed.
• Compile data monthly to assist with the preparation of financial dashboards.
• Maintain organized financial records to support accurate and timely reporting.

Payroll and Employee Expenses

• Utilize and master financial software programs, including QuickBooks Online, LightSpeed, and Paychex Flex.
• Review and process employee reimbursement expenses, ensuring proper approvals.
• Communicate with Buyers and Assistant Buyers to ensure invoices are submitted timely

Payments and Bank Transactions

• Process check runs, initiate wire transfers, and arrange online payments as needed.
• Respond professionally and promptly to vendor inquiries.
• Ensure proper documentation and authorization for all financial transactions.

General Support

• Assist with miscellaneous assignments related to accounting and finance as needed.
• Provide support for internal stakeholders to facilitate smooth financial operations.

Benefits For You: 

• Dynamic and supportive work environment that values and prioritizes God, family, and work. 
• Opportunities for professional growth and development. 
• Engaging and collaborative company culture. 
• 50% Hive Collective employee discount for you and immediate family members. 
• Paid holidays, personal/sick days, and vacation after an initial employment period; No work on Sundays. 
• After 90 days of full-time employment: Option to join Hive’s healthcare plan. 
• After 1 year of full-time employment: 10 paid vacation days and option to join Hive’s 401k plan with 3% matching.

Core Competencies: 

• Accuracy and Attention to Detail: Consistently produces accurate and high-quality work, demonstrating meticulous attention to detail in financial recordkeeping.
• Time Management and Prioritization: Efficiently manages time and prioritizes tasks to meet deadlines in a fast-paced environment.
• Analytical Thinking: Applies analytical skills to solve problems, understand financial discrepancies, and make sound decisions.
• Communication and Interpersonal Skills: Communicates effectively, both verbally and in writing, with team members, vendors, and management to build positive working relationships.
• Technical Proficiency: Demonstrates strong proficiency in QuickBooks Online, Microsoft Office, and related financial software, with an aptitude for learning new tools.
• Integrity and Confidentiality: Maintains confidentiality and adheres to ethical standards, handling sensitive information with discretion.
• Adaptability and Learning Orientation: Shows willingness to learn, adapt to new processes, and embrace evolving technology and procedures within the role.

Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field.
• A minimum of 2 years of experience in a similar accounting or bookkeeping role.
• Proficiency in QuickBooks Online, Apple software (Numbers, Pages), and Microsoft Outlook 365.
• Strong organizational skills, with the ability to prioritize tasks and work under pressure in a fast-paced environment.
• High attention to detail and commitment to maintaining accuracy in financial records.
• Professional and presentable demeanor with a collaborative, team-oriented approach.
• Exceptional oral and written communication skills, with the ability to effectively interact with management and co-workers.