Associate Manager - Budget and Invoice at Novo Nordisk

Plainsboro, NJ

About the Job

About the Department

The Finance, Insights & Enterprise Solutions department brings insights and intelligence to inform decision making & drives digitalization and business solutions to attain NNI goals. Finance, Insights & Enterprise Solutions works closely across the organization to guide enterprise-wide resource allocations, investment choices, drive core operations and develop insights to drive growth and operational excellence across the value chain while innovating for future capabilities. Our focus on innovation ensures we're constantly building future capabilities. We're responsible for regulating accounting, upholding workplace safety, managing our supply chain and sampling, supporting technological and data innovation, insights and analytics, delivering patient support solutions, maintaining our facilities and assuring the integrity and completeness of all business transactions. At Novo Nordisk, you will have the opportunity to build a life-changing career in a global business environment. We encourage our employees to make the most of their talent, and we reward hard work and dedication with opportunities for continuous learning and personal development. Are you ready to maximize your potential with us?

The Position

The Associate Manager – Patient Support Solutions (PSS) Budget & Invoice Management will be responsible for external vendor budget tracking and invoice approval of functional external spend budget and contract execution within PSS, reporting key financial deliverables, including the tracking and reporting of financial savings, contract statuses and timelines, and providing trend updates to key stakeholders. Responsible for mastering various systems such as SAP, Coupa, ICE, HALO PV, HCPRex, etc. to ensure group compliance and understanding.

Relationships

This position has a matrix reporting relationship and reports to the Director, Patient Support Solutions Transformation and Enablement Lead, and this role will closely partner with TA Program Leads and PAP/Affordability Director.

Essential Functions

Budget And Invoice Support

Responsible to manage financial tracking, reconciliation and goods receipts with all external vendors requiring need to validate external FTE reporting as related to contract payment

Lead preparation of monthly reports for stakeholder reviews, associated accruals, and other budget support functions as identified

Regularly supports budget manager in preparation for RE/AB review cycles, reporting, and preparation for leadership budget review sessions

Identifies opportunities and mitigation opportunities

Monthly activities include and are not limited to invoice coding, reconciliation of invoicing/work completed and goods receipts

Contracting

Manages contracts for multiple stakeholders (Master Service Agreements, Statement of Work, Consulting Agreements, Collaboration Agreements, Sponsorships, license subscriptions, and others) for projects from creation to completion

Ensure timely follow-up throughout the contract process, including working through inquiries related to the contact, partnering with compliance, legal, procurement and others to resolve issues, ensuring payment set up and tracking throughout

Regular, clear, and timely communication with stakeholders throughout the contract process

Physical Requirements

0-10% overnight travel required.

Qualifications

A bachelor's degree is preferred; relevant experience may be substituted for degree when appropriate

A minimum of 5 years of accounting/financial analysis experience required

Pharmaceutical industry experience preferred

Critically important to be a team player with a “do what it takes” mindset and positive attitude

Provides the highest quality service to all stakeholders; demonstrates attention to detail and skill at auditing to ensure accuracy

Demonstrates excellent written and verbal communication skills, as well as active listening skills

Demonstrated ability to make good decisions based on a mixture of analysis, wisdom, experience, and judgment

Learns quickly when facing new problems; a relentless and versatile learner; open to change; experiments and will try anything to find solutions

Thinks ahead and independently initiates next steps without being asked; pursues everything with energy, drive and a need to finish

Partners with teammates to achieve business results

Picks up on technical things quickly; can learn new skills and knowledge

Uses time effectively; sets priorities to manage multiple projects with time-sensitive deadlines

Works within NNI’s established policies and procedures and ensures alignment of work to Novo Nordisk Fundamentals

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.