Associate Manager, Accounts Payable - FINRA

The Associate Manager, Accounts Payable oversees the overall Accounts Payable function including managing a team responsible for the processing of invoices and expense reporting for FINRA and its subsidiaries, and will work closely with stakeholders within and outside of the Finance & Administration Department to address department-wide issues and projects.

Essential Job Functions:

Manage the Accounts Payable team to ensure processing is performed in an accurate, complete, and timely manner, including the following:

Provide leadership and guidance to staff on department activities. Ensure Internal Control Monitoring compliance within Accounts Payable and serve as the subject matter expert for initiatives and special projects.

• Determine department processes and maintain responsibility for efficiencies and effectiveness of operations.
• Manage and determine workflow scheduling to ensure processing deadlines are met.
• Responsible for processing and reconciliation of various corporate credit card accounts. Liaison for administrations of corporate travel expenses.
• Ensure timely, accurate preparation of quarterly compensation to Board and Committee members.
• Review and process Accounts Payable transactions in accordance with standard policy and procedures as required.
• Work closely with other Finance functions (e.g., Financial Reporting, Analytics and Planning (FinRAP) as well as Business Departments to ensure all Accounts Payable related month-end journals are recorded in accordance with the monthly close schedule.  
• Work closely with Financial Reporting to maintain ledger categories for invoice and expense processing and reporting purposes.
• Provide guidance on enterprise-wide initiatives including Internal Control Monitoring procedures, ensuring compliance for all Accounts Payable functions and processes
• Identify control gaps and work with ICM team to document and monitor remediation plans
• Identify, recommend and implement changes to the company’s financial processes to enhance efficiency and effectiveness.
• Prepare communications and status reports for management.
• Represent Accounts Payable in department-wide technical initiatives.
• Lead the team in Workday enhancement activities, including system testing, UAT, training and related process changes.
• Serve as liaison to the technology group in the development, testing and implementation of A/P applications.
• Work with staff to identify enhancements or fixes required to resolve functional issues or create efficiencies. Assist staff and provide training as needed.
• Responsible for overseeing, updating and maintenance of standard operating procedures that provide for a sound internal control environment and promote consistent levels of accuracy, completeness, and timeliness in work products.
• Enforce company policies and procedures related to invoice processing and expense reporting. Monitor for ‘exception’ situations in need of escalation.
• Maintain section productivity/performance measures and reporting. Compile and distribute performance data to management and staff: periodically assess validity of measures, and make recommendations for process improvements.
• Manage staff performance, review, job expectations, training and development.
• Serve as liaison for Accounts Payable with internal and external auditors
• Educate and train internal contributors and key stakeholders, i.e., board of governors and other external consultants on expense report and invoice processing.
• Address special projects and ad hoc reporting/analysis for management as needed.

Other Responsibilities:

• Support multiple projects in parallel and prioritize competing demands.

Education/Experience Requirements:

• Bachelor’s Degree in Accounting, Business or Finance with five or more years of relevant work experience in an accounting environment preferred, or combination of education and experience.
• 12 semester hours of Accounting preferred.
• Supervisory experience preferred.
• Solid understanding of accounting principles
• Solid knowledge of financial reporting processes/systems and internal controls.
• Strong knowledge of and experience with financial information systems, Workday Financials experience preferred.
• Strong time management and workload efficiency skills, ability to assign and evaluate work to teams, and give constructive feedback.
• Proficiency in Microsoft Excel and Microsoft Word
• Strong communication and analytical skills.
• Able to communicate issues and trends to leadership and other groups at the appropriate level of detail.

Working Conditions:

• Normal office conditions.

For work that is performed in CA, CO, HI, MN, VT, IL, Jersey City, NJ, New York City, NY, MA, WA, MD, Washington, DC, NJ State and NY State, please refer to the chart below for the salary range for the corresponding location. In addition to location, actual compensation is based on various factors, including but not limited to, the candidate’s skill set, level of experience, education, and internal peer compensation comparisons.

CA: Minimum Salary $91,500, Maximum Salary $170,900

CO/HI/MN/VT*: Minimum Salary $79,500, Maximum Salary $142,300

IL*: Minimum Salary $87,500, Maximum Salary $156,600
Jersey City, NJ/NYC, NY: Minimum Salary $95,400, Maximum Salary $170,900

MA/WA: Minimum Salary $79,500, Maximum Salary $163,700

MD/Washington, DC: Minimum Salary $91,500, Maximum Salary $163,700
NJ: Minimum Salary $87,500, Maximum $170,900

NY: Minimum Salary $79,500, Maximum Salary $170,500

*Including positions performed outside the state but reporting to an office or manager in that state.

Candidates can expect salary offers that range from the minimum to the mid-point of the salary range. FINRA provides full pay ranges so that the candidate can consider their growth potential while at FINRA.

#LI-Hybrid

To be considered for this position, please submit an application. Applications are accepted on an ongoing basis.

The information provided above has been designed to indicate the general nature and level of work of the position. It is not a comprehensive inventory of all duties, responsibilities and qualifications required.

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FINRA strives to make our career site accessible to all users. If you need a disability-related accommodation for completing the application process, please contact FINRA's Employee Relations team at 240.386.4865 or by email at EmployeeRelations@finra.org. Please note that this process is exclusively for inquiries regarding application accommodations. 

Employees may be eligible for a discretionary bonus in addition to base pay. Non-exempt employees are also eligible for overtime pay in accordance with federal, state, or local law. As part of its dedication to employee wellness, FINRA provides comprehensive health, dental and vision insurance. Additional insurance includes basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short- and long-term disability, long-term care, business travel accident, disability and legal. FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA-funded retirement contribution, tuition reimbursement, commuter benefits, and other benefits that support employee wellness, such as adoption assistance, backup family care, surrogacy benefits, employee assistance, and wellness programs.

Time Off and Paid Leave*

FINRA encourages its employees to focus on their health and wellness in many ways, including through a generous time-off program of 15 days of paid time off, 5 personal days and 9 sick days, unless otherwise required by law (all pro-rated in the first year). Additionally, we are proud to support our communities by providing two volunteer service days (based on full-time schedule). Other paid leave includes military leave, jury duty leave, bereavement leave, voting and election official leave for federal, state or local primary and general elections, care of a family member leave (available after 90 days of employment); and childbirth and parental leave (available after 90 days of employment). Full-time employees receive nine paid holidays.

*Based on full-time schedule

Important Information

FINRA’s Code of Conduct imposes restrictions on employees’ investments and requires financial disclosures that are uniquely related to our role as a securities regulator. FINRA employees are required to disclose to FINRA all brokerage accounts that they maintain, and those in which they control trading or have a financial interest (including any trust account of which they are a trustee or beneficiary and all accounts of a spouse, domestic partner or minor child who lives with the employee) and to authorize their broker-dealers to provide FINRA with duplicate statements for all of those accounts. All of those accounts are subject to the Code’s investment and securities account restrictions, and new employees must comply with those investment restrictions—including disposing of any security issued by a company on FINRA’s Prohibited Company List or obtaining a written waiver from their Executive Vice President—by the date they begin employment with FINRA. Employees may only maintain securities accounts that must be disclosed to FINRA at one or more securities firms that provide an electronic feed (e-feed) of data to FINRA, and must move securities accounts from other securities firms to a firm that provides an e-feed within three months of beginning employment.

You can read more about these restrictions here.

As standard practice, employees must also execute FINRA’s Employee Confidentiality and Invention Assignment Agreement without qualification or modification and comply with the company’s policy on nepotism.

Search Firm Representatives

Please be advised that FINRA is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, a valid written agreement and task order must be in place before any resumes are submitted to FINRA. All resumes submitted by search firms to any employee at FINRA without a valid written agreement and task order in place will be deemed the sole property of FINRA and no fee will be paid in the event that person is hired by FINRA.

FINRA is an Equal Opportunity and Affirmative Action Employer

All qualified applicants will receive consideration for employment without regard to age, citizenship status, color, disability, marital status, national origin, race, religion, sex, sexual orientation, gender identity, veteran status or any other classification protected by federal state or local laws as appropriate, or upon the protected status of the person’s relatives, friends or associates.

FINRA abides by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

FINRA abides by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.

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