Assistant, Manager Corporate Services (Onsite NYC) - HarperCollins Publishers

HarperCollins Publishers is seeking an experienced Corporate Services professional to assist with various administrative and operational duties within the Corporate Services Group, along with responsibilities to the Travel Department. The Corporate Services Manager will report to the Director of Facilities within the Corporate Group.

TRAVEL:

• Maintains, troubleshoots, and provides support for Concur online expense management and travel booking tool.
• Management of the American Express corporate card program.
• Coordinates offsite conferences and events, North America.
• Assists with any pre/post vendor solutions/implementations, e.g. review, test, troubleshoot.

CORPORATE SERVICES:

• Works with Office Services/Facilities team to manage and track issues, and the resolutions.
• Schedules maintenance/service calls with vendors for construction, installation, repairs—In coordination with facilities and security.
• Assists in reviewing and tracking vendor and service providers invoices for accuracy and approval.
• Organizes logistics for in-house events.
• Oversees the Snack program and in-house food service team.
• Manages the reception space, coordinating all front desk activities.
• Supports Robin desk booking tool and coordinates office move logistics.

• Minimum 5 years of related experience
• Prior experience in disbursements, expense, travel or financial planning
• Strong knowledge of corporate Expense and Travel programs
• Ability to manage multiple priorities simultaneously within a fast-paced environment
• Must be data oriented and have analytical capabilities, and able to present complex data to a wide range of audiences
• Effective verbal and written communication skills
• Possesses strong attention to detail
• Ability to communicate difficult or sensitive information tactfully
• Quick problem-solving skills
• MS Office proficient, Concur Expense Management a plus

This role is based in NYC (5 days per week)

HarperCollins Publishers is a company full of people who are passionate about books.  When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.

The salary for this position is $75,000-$80,000. We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.  

In addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.     

HarperCollins Publishers is an equal opportunity employer.