Assistant Director - Facility Operations - Centers

Overview

CENTERS, LLC is a professional management firm specializing in facility, operation, and program management for higher education. CENTERS' management approach is customized for each client yet retains our uniform quality. Our firm unites site staff with a centralized administrative team, each contributing to the firm's goals and client needs. The CENTERS team is innovative, entrepreneurial, trail-blazing, and ambitious for both CENTERS and our clients. Today, CENTERS provides management services for 14 clients.

Responsibilities

Job Summary

The Assistant Director - Facility Operations leads day-to-day operations of the facility and plans for long-term management of the asset. They will manage preventative maintenance schedules, oversee custodial operations, assist in planning capital improvement projects, and execute facility rentals. This position will work on-site at Jacksonville State University. 

Essential Functions

• Responsible for daily inspection of all facility spaces and natatorium to ensure cleanliness, proper operation, and safety 
• Collaborate with the Associate Director and facility maintenance team on general facility repairs; coordinate general facility in-house inspections and maintenance
• Schedule and track repair service for all fitness equipment and stock necessary parts, tools, and equipment
• Train staff to properly conduct preventative maintenance on equipment, conduct minor repairs and identify problems to be repaired by a third-party vendor
• Assist in planning and administering Maintenance Days facility closures
• Oversee pool maintenance, and annual inspection
• Manage the procurement of all facility related consumables for the department
• Create and implement facility policies and procedures
• Collaborate with other full-time staff members, campus partners, and CENTERS colleagues on various projects, work teams, and committees
• Responsible for the preparation, forecasting and monitoring of income and expense budgets
• Prepares and delivers required and requested reports and data to the client and CENTERS central office

Staff Supervision

• Hire, train, schedule, supervise, and appraise part-time and full-time direct reports
• Responsible for approving timecards and preparing necessary documents/reports for bi-weekly payroll
• Prepare, monitor, and approve student payroll budget

Site Specific Responsibilities

• Responsible for the execution of setups and tear-downs of facility rentals
• Oversee the preventive maintenance program for fitness equipment and building equipment

Qualifications

Education and Experience

• Bachelor’s degree or 6 or more years of work experience required; Master’s preferred
• Demonstrated experience within facility operations, managing and maintaining facilities or equipment
• Current American Red Cross CPR/AED/FA certification (or willing to obtain)
• Current American Red Cross CPR/AED/First Aid Instructor certification (or willing to obtain)
• Demonstrated experience in developing and implementing policies and procedures

Skills and Abilities

• Human resource management abilities
• Leadership and supervisory abilities
• Ability to work as part of a professional team that collaborates effectively with colleagues
• Entrepreneurial spirit and enthusiasm
• Analytical skills to: identify problems, assess alternatives, render consistent, logical decisions
• Ability to work independently
• Ability to thrive in an environment that values high expectations, accountability, and balanced lifestyles

Work Environment and Physical Demands

Work Environment

• Physical presence on-site at client location
• Office environment/fitness center environment
• Moderate to loud noise
• Regional and national travel as required
• Evening or weekend work as required
• Non-smoking environment

Physical Demands

• Sitting at desk or table for at least 60% of the work day
• Working in a fitness center environment
• Must be able to traverse throughout buildings and campus
• Regularly ascending/descending building levels and occasionally ladders or stools
• Must be able to lift, move and set up items weighing as much as 50 lbs.
• Must be able to discuss, converse with, and exchange accurate information with event patrons, staff, stakeholders, etc.

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.