Assistant Business office manager - Harmony Park at Wilson

PURPOSE OF POSTION:

This position is responsible for all business office systems and functions in conjunction with the Business Office Manager, regarding software, policies and procedures and related business office functions. This position is responsible for reviewing overall business office operations and compliance to August Healthcare Management policies and procedures.

DELEGATION OF AUTHORITY:

As Business Office Manager, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

JOB FUNCTIONS:

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of this position. Refusal to obey directions given by your supervisor or other management personnel can result in disciplinary action.

DUTIES AND RESPONSIBILITIES:

· Responsible for the entry of all ancillaries are they pertain to Medicare A billing and reconciling the AR entries back to the vendor billing.

· Responsible for the accuracy and timely billing of the Medicare accounts receivables.

o Claims must be billed no later then the 10th of the month

o Claims are to be followed up on weekly until payment is received

o All collection efforts must be documented

· Attends PPS meetings and reports back to the business office staff on meeting minutes

· Works closely with MDS and therapy to ensure a triple check occurs before billing Medicare

· Makes daily deposits and posts cash receipts in conjunction with the Business Office Manager

· Ensures that the business office documentation and recordkeeping is kept in an organized fashion

· Assumes supervisory responsibilities as the Business Office Manager in her absence

· Responsible for periodic audits of RFMS

o Audits should be performed no less then quarterly

· Will assist the Accounts Receivable Coordinator in disbursing resident funds as necessary

· Performs training of new business office employees as necessary

· Disburses operations petty cash as necessary

· Attends meetings as requested

· Other duties as assigned by the Business Office Manager

PERSONNEL FUNCTIONS:

· Performs assigned tasks, using proper body mechanics, in accordance with our established policies and procedures, and as instructed by your supervisor.

· Report all complaints and grievances made by resident or resident's agent.

· Report occupational exposure to blood, body fluids, infectious materials, and hazardous materials to your supervisor.

· Report works related injuries or incidents on the day they occur.

RESIDENT RIGHTS:

Assure that resident' rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are followed

Report all unsafe/hazardous conditions, defective equipment, etc., to the maintenance department in writing immediately. Forward copy of notification to your supervisor.

WORKING CONDITIONS:

Works in office area as well as in resident areas. Drives to outside agencies Le. Department of Health, Social Security, Courthouse, Vital records, and banks, but not limited to. Is subject to interruptions. Communicates with Corporate staff, outside agencies residents and families but not limited to. May work in other positions temporarily, when needed. Attends and participates in meetings and seminars. Moves intermittently during working hours and is subject to frequent interruptions. Works beyond normal working hours, weekends, and holidays and on other shifts/position as necessary. Is subject to call-back during emergency conditions (Le., severe weather, evacuation, post-disaster, etc.). Attends and participates in continuing educational programs. Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. Communicates with nursing personnel, and other department personnel. Is subject to hostile and emotionally upset residents, family members, personnel, visitors, etc. Is involved with residents, family members, personnel, visitors, government agencies and personnel, etc., under all conditions and circumstances. May be subject to the handling of and exposure to hazardous chemicals.

EDUCATION REQUIREMENTS:

Must possess, as a minimum a high school diploma.

EXPERIENCE:

Must have a basic knowledge of the business office functions and have worked in a LTC setting for at least 5 years.

SPECIFIC REQUIREMENTS:

Must be able to read, write, speak, and understand the English language, and be able to communicate with all levels of professional staff. Must possess the ability to make independent decisions when circumstances warrant such action. Must possess the ability to deal tactfully with personnel, residents, visitors, and the general public. Must be knowledgeable of medical terminology. Must possess the ability to work harmoniously with other personnel. Must possess the ability to minimize waste of supplies, misuse of equipment, etc. Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices. Be able to follow written and oral instructions. Be knowledgeable in micro-computers, data input and output. Must not pose a direct threat to the health or safety of other individuals in the workplace.

Must have reliable transportation for office related errands.

Physical and Sensory Requirements: (With or Without the aid of Mechanical Devices)

Must be able to move intermittently throughout the workday. Must be able to cope with the mental and emotional stress of the position. Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met. Must function independently, have flexibility, personal integrity, and the ability to work effectively with the residents, personnel, and support agencies. Must meet the general requirements set forth by the policies of this facility which include a medical and physical examination. Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and, at times, hostile people within the facility. Must be able to push, pull, move, and/or lift a minimum of 10 pounds to a minimum of four feet and be able to push, pull, move, and/or carry such weight a minimum distance of 100 feet. May be necessary to assist in the evacuation of residents during emergency situations.