Administrative Specialist II - Fire Department - Sarasota County Government

Department:

Emergency Services







Start Here. Grow Here. Stay Here.



Do you have clerical experience in a fire department, other public safety department, and/or executive exposure? Our Fire Department needs an Administrative Specialist II with strong communication and multi-tasking abilities to support the Fire Chief and the department. This position starts out paying between $21.85 - $22.50, based on experience, and benefits begin within 60 days of hire. Apply today and take the first step toward a stable, long-term career!


About the Position

This role is advanced administrative/executive work performing a variety of highly responsible, independent, detail-oriented, and time-sensitive functions for the Fire Chief. For more information on job responsibilities, please see below...

+ Provide high-level administrative and professional duties to support the Fire Chief using independent decision-making and problem-solving skills.

+ Serve as the initial point of contact for the Fire Chief for employees, outside agencies, media, other government entities, and County residents.

+ Exercise tact and diplomacy to analyze situations and develop an effective course of action.

+ Respond to or direct requests received for the Fire Chief in any form (mail, phone, email, etc.) to staff for appropriate handling, and tracking assignments; ensuring they are completed in a timely manner.

+ Responsible for managing the Fire Chief’s calendar by using independent judgment to arrange appointments with appropriate County staff and community members.

+ Coordinate executive-level internal and external meetings, internal/external appointments, conferences, and speaking engagements, and assist in the preparation of presentations, talking points, and information required. Takes notes and distributes accordingly.

+ Organize, support, coordinate, and consult with the Fire Chief on agenda items, Administrator assignments, Director assignments, Board assignments, and special projects.

+ Independently prepare correspondence and format/proof documents prepared for the Fire Chief’s signature.

+ Facilitate development, submission, and tracking of eCAR and eGenda items.

+ Coordinate all facets of travel for the Fire Chief and other senior staff as assigned, including registration, airlines, lodging, and preparation of associated agenda, information packets, or presentations.

+ Ensure timely submittal of associated expense reporting.

+ Serve as backup for other Fire Department Administrative Specialists in their absence.







About the Schedule

Work Hours:

+ Full-Time, 40 hours per week.

+ Monday - Friday, 08:00 a.m. to 05:00 p.m.







About You

Minimum Qualifications:

+ High School Diploma or Equivalent Education -and- 2 to 5 years of clerical, secretarial, and computer experience.

+ -OR- One (1) year of college coursework in Business from an accredited College or University may substitute for one (1) year of work experience.






Preferred Qualifications:

+ Associate’s degree from an accredited college or university in Liberal Arts, one of the Social Sciences, Public Administration, Business Administration, Accounting, Finance, Economics, or a related field.

+ Previous experience with Emergency Services.

+ Certifications in National Incident Management System (ICS-100, ICS-700, ICS-800).






CJIS Clearance: The successful candidate will be subject to an extensive background check(s) as a part of the hiring process.





About Everything Else

Starting Pay Range: $21.85 - $22.50, based upon experience.






Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).






If you are selected to join our team, please click on this link to review the Required First Day Documents (http://www.scgov.net/home/showpublisheddocument/66596/638617478290291353) . You will need to present the following items on your first day:




1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents



+ If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)





2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)






Benefits:



+ Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! C hoose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!


+ For more information about employee benefits, please click this link or visit SCGov.net (https://www.scgov.net/government/human-resources/employee-health-and-benefits) for additional information.


+ Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.


+ Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)​​





A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.




We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.




Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.




A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.




Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).




Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.