Administrative Coordinator II (Contracts Policy and Review Office) Corporate -Full-Time -Days- Hybrid - Mount Sinai Health System
NEW YORK, NY
About the Job
Job Description
Administrative Coordinator II (Contracts Policy and Review Office) Corporate-Full-Time Days-Hybrid
The Administrative Coordinator II will serve as a prime contact person for the Contracts Policy and Review Office. The Administrative Coordinator II is responsible for maintaining contract records and tracking systems, assisting with contract lifecycle management, and facilitating the contract review and archival processes. This individual will be the Department’s technical expert for the Mount Sinai Health System (MSHS)’s contract management software. The Administrative Coordinator II reports to the Senior Director of the Contracts Policy and Review Office of The Mount Sinai Health System.
Qualifications
Education
+ Bachelor’s degree required, or ten (10) years of relevant work experience in lieu of a bachelor’s degree.
Experience
+ Minimum of 5 years of experience in project management, working with contract lifecycle management systems or contract management/review preferred.
Skills
Strong project management skills; excellent analytical and problem-solving abilities; results-oriented, data-driven problem-solver, exceptional communication and interpersonal skills; ability to build relationships with diverse stakeholders; strong organizational skills, and attention to detail. Proficiency with Microsoft Office Suite and Adobe required. Experience with MediTract or other Contract Lifecycle Management Systems is strongly preferred.
Additional Information
Must be able to work collaboratively in a fast-paced environment and manage multiple priorities. Flexibility in work hours may be necessary to accommodate project deadlines and meetings with stakeholders.
REQUIREMENT/PHYSICAL DEMANDS
1. Ability to achieve success and prioritize in rapidly changing circumstances.
2. Excellent diplomatic skills and grace under pressure are necessary to succeed in this position.
Compensation Statement
The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $65,885.00 - $98,827.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
, 800 - CEO's Office - MSH, Mount Sinai Hospital
Responsibilities
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Managing the workflow in the contract record and tracking system daily to ensure the orderly flow of information throughout the departments within the Mount Sinai Health System, for the purposes of routing, reviewing, and processing contracts.
2. Performing administrative and office support activities including but not limited to:
1. Answering, directing, and documenting phone calls
2. Preparing reports for analyses as needed by the team leadership
3. Working independently to facilitate the review process by gathering information, following up as needed with internal and external parties, and preparing documents for review.
3. Ensuring effective conversion of documents from PDF to Word or other formats, including proofreading where appropriate.
4. Assisting with the filing of documents and emails related to the review process.
5. Maintaining electronic database records of the contracts reviewed, processed, and executed by CPRO.
6. Processing approved and signed contracts and forwarding documents to the business owner via MediTract (the current contract lifecycle management system used by Mount Sinai).
7. Places and answers telephone calls with a thorough knowledge of the office’s policies and protocols.
8. Provide guidance to Departments on the contract submission process.
9. Serve as the departmental technical expert for Mount Sinai’s contract management software: designing the workflows within the system, training others throughout the system on how to use the system, activating agreements within the system, and coordinating with the external vendor when there are issues with the system.
10. Participating in the maintenance and enhancement of standard operating policies and procedures for the MSHS’s contract management operations. This includes but is not limited to, maintaining the Department’s standard contract library, standardizing information required for submission, preparing training materials, and communicating to business owners which documents are required for a complete contract file, thereby ensuring quality, transparency, efficiency, consistency, and compliance for the contracting review process.
11. Serving as a resource to business owners for the most recent templates and current contract policy protocols, maintaining cooperative working relationships.
12. Performing other related duties as assigned.
ESSENTIAL FUNCTIONS OF POSITION
1. Ability to perform duties and responsibilities promptly and consistently with little direct supervision in planning and organizing their work.
2. Ability to judge the appropriate action in response to changes, circumstances, or problems.
3. Ability to effectively manage change and be capable of implementing new courses of action.
4. Ability to effectively keep management informed and escalate as appropriate.
About Us
Strength Through Diversity
The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:
+ Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
+ Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
+ Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.
At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.
Explore more about this opportunity and how you can help us write a new chapter in our history!
“About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”
EOE Minorities/Women/Disabled/Veterans
Compensation Statement
Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65885 - $98827 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
Administrative Coordinator II (Contracts Policy and Review Office) Corporate-Full-Time Days-Hybrid
The Administrative Coordinator II will serve as a prime contact person for the Contracts Policy and Review Office. The Administrative Coordinator II is responsible for maintaining contract records and tracking systems, assisting with contract lifecycle management, and facilitating the contract review and archival processes. This individual will be the Department’s technical expert for the Mount Sinai Health System (MSHS)’s contract management software. The Administrative Coordinator II reports to the Senior Director of the Contracts Policy and Review Office of The Mount Sinai Health System.
Qualifications
Education
+ Bachelor’s degree required, or ten (10) years of relevant work experience in lieu of a bachelor’s degree.
Experience
+ Minimum of 5 years of experience in project management, working with contract lifecycle management systems or contract management/review preferred.
Skills
Strong project management skills; excellent analytical and problem-solving abilities; results-oriented, data-driven problem-solver, exceptional communication and interpersonal skills; ability to build relationships with diverse stakeholders; strong organizational skills, and attention to detail. Proficiency with Microsoft Office Suite and Adobe required. Experience with MediTract or other Contract Lifecycle Management Systems is strongly preferred.
Additional Information
Must be able to work collaboratively in a fast-paced environment and manage multiple priorities. Flexibility in work hours may be necessary to accommodate project deadlines and meetings with stakeholders.
REQUIREMENT/PHYSICAL DEMANDS
1. Ability to achieve success and prioritize in rapidly changing circumstances.
2. Excellent diplomatic skills and grace under pressure are necessary to succeed in this position.
Compensation Statement
The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $65,885.00 - $98,827.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
, 800 - CEO's Office - MSH, Mount Sinai Hospital
Responsibilities
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Managing the workflow in the contract record and tracking system daily to ensure the orderly flow of information throughout the departments within the Mount Sinai Health System, for the purposes of routing, reviewing, and processing contracts.
2. Performing administrative and office support activities including but not limited to:
1. Answering, directing, and documenting phone calls
2. Preparing reports for analyses as needed by the team leadership
3. Working independently to facilitate the review process by gathering information, following up as needed with internal and external parties, and preparing documents for review.
3. Ensuring effective conversion of documents from PDF to Word or other formats, including proofreading where appropriate.
4. Assisting with the filing of documents and emails related to the review process.
5. Maintaining electronic database records of the contracts reviewed, processed, and executed by CPRO.
6. Processing approved and signed contracts and forwarding documents to the business owner via MediTract (the current contract lifecycle management system used by Mount Sinai).
7. Places and answers telephone calls with a thorough knowledge of the office’s policies and protocols.
8. Provide guidance to Departments on the contract submission process.
9. Serve as the departmental technical expert for Mount Sinai’s contract management software: designing the workflows within the system, training others throughout the system on how to use the system, activating agreements within the system, and coordinating with the external vendor when there are issues with the system.
10. Participating in the maintenance and enhancement of standard operating policies and procedures for the MSHS’s contract management operations. This includes but is not limited to, maintaining the Department’s standard contract library, standardizing information required for submission, preparing training materials, and communicating to business owners which documents are required for a complete contract file, thereby ensuring quality, transparency, efficiency, consistency, and compliance for the contracting review process.
11. Serving as a resource to business owners for the most recent templates and current contract policy protocols, maintaining cooperative working relationships.
12. Performing other related duties as assigned.
ESSENTIAL FUNCTIONS OF POSITION
1. Ability to perform duties and responsibilities promptly and consistently with little direct supervision in planning and organizing their work.
2. Ability to judge the appropriate action in response to changes, circumstances, or problems.
3. Ability to effectively manage change and be capable of implementing new courses of action.
4. Ability to effectively keep management informed and escalate as appropriate.
About Us
Strength Through Diversity
The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:
+ Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
+ Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
+ Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.
At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.
Explore more about this opportunity and how you can help us write a new chapter in our history!
“About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”
EOE Minorities/Women/Disabled/Veterans
Compensation Statement
Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65885 - $98827 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
Source : Mount Sinai Health System