Administrative Assistant - Southwestern Nursing and Rehabilitation Center
West Mifflin, PA 15122
About the Job
Overview
Our Administrative Assistants greet all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff. Our Receptionists sort, deliver and collect incoming/outgoing community and resident mail, and may be asked to do basic office/clerical functions, maintain visitor logs, and light scheduling.. You may also respond to resident emergencies by calling appropriate internal and external parties based on community protocol.
Duties & Responsibilities
Greet guests in person or by telephone
Track badges and screen visitors upon entry
Handle company questions or information inquiries
Answer, forward, and screen phone calls
Accept deliveries, packages, certified and registered mail
Send out interoffice communications
Keep front desk clean and professional with all necessary materials Sort and distribute company mail
Assist with copying and filing Schedule meetings and travel for leadership team members
Assist colleagues with tasks
meeting and training rooms
Set up materials and food for training
Order and restock supplies
Maintains files, spreadsheets, employee and department directories
Accounts Payable
Schedeuling
EDUCATION AND SKILLS
High school diploma or GED Prior experience as a receptionist or in related field
Google and Microsoft operating system platforms skills
Administrative and clerical procedures
Customer Service