Administrative Assistant - System Studies and Simulation, Inc. (S3INC)

Job Code:

4075

S 3 , Inc. is a rapidly growing woman owned small business founded in 1991, headquartered in Huntsville, AL, that provides technical, programmatic, and logistic services to U.S. Department of Defense, other U.S. Government agencies, and Partner Nation militaries, co-located with Government requirements. The  S 3 , Inc. staff is 70% veterans. The company operates under an ISO 9001/AS9100 certified Quality Management System.

S 3 , Inc. has wholly owned subsidiaries that expand the customer base and increase our annual growth rate: KBFS - provides aviation pilot training, heavy lift, aircraft maintenance, and related aircraft services to Government and commercial requirements IAW multiple FAA certifications; S3I - provides OCONUS FMS technical services, maintenance, and aviation platform training;   S3 Arabia (S3A), a subsidiary of S3I operates in the Kingdom of Saudi Arabia;   and GLSS - provides SCA/CBA contract aviation maintenance.

S 3 , Inc. and subsidiaries are recruiting to expand and develop Corporate Operations to staff for contract growth and are approaching 1000 employees. At  S 3 , Inc. we're proud to offer above industry standard benefits and encourage our team members to build a fulfilling career with our mission-focused leadership. Come work with us and let's build something great together!

KBFS is seeking an Administrative Assistant to support our Temple, TX, location.

Military experience is a plus.

Job Description:

This position will require extensive interface with customers and requires people skills and organizational abilities, with a particular emphasis on customer service. Be able to perform a variety of complex, routine, clerical, and administrative tasks. Duties may include one or more of the following: performs special tasks or studies to improve work flow or simplify reporting procedures; analyzes office operating practices of a particular office or department, such as record keeping, form control, and performance standards, to create new systems or revise established procedures; coordinates the collection and preparation of operating reports, such as time and attendance records or other statistical records of performance data; prepares reports and recommends solutions to administrative problems. Duties may include limited administrative and supervisory responsibilities.

Responsibilities:

• Performs a wide variety of administrative support duties.
• Customer service tasks, relaying, resolving routine telephone, and walk-up inquiries.
• Scheduling calendar items and meetings, generating a variety of standard documents and correspondence, processing forms, performing data entry, and establishing and maintaining records.
• Receives and processes standard materials appropriate to the assigned department, e.g., correspondence, memos, agendas, minutes, charts, permits, legal documents, orders, requisitions, ordinances, reports, and manuals.
• Performs a wide variety of data input assignments that may be confidential in nature.
• Operates a computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
• Greets and directs visitors and customers, as and when appropriate; resolves routine
• Receives inquiries and requests from the general public and business community through friendly, professional customer service skills, ascertains the needs of the customer, and provides appropriate assistance and information; responds to escalated customer service issues.
• Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
• Sorts, screens, and distributes incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles; and operates a variety of office equipment.
• Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.
• May order, stock, and distribute office supplies.
• Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules.
• Backup to and assist the site Program Control Analyst on an as-needed basis.
• Performs other duties as directed.

Qualifications:

• High School Diploma.
• Bachelor's Degree in business-related or equivalent experience.
• Must have 2 years of related experience.

Systems Studies and Simulation, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

 

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. If you are unable or limited in your ability to use or access the S 3 Inc. Careers Page as a result of your disability, you can request reasonable accommodations by calling (256) 539-1700 Ext 1127 or by sending an email to: recruiter@s3inc.com . Thank you for your interest in S 3 Inc.