Administrative Assistant - Westland Resources

At WestLand, we are each driven by our own purposes and aspirations. We are encouraged to develop our own unique skills while also growing our business. For some, it's envisioning the lives of tribal ancestors as told by the artifacts uncovered on their lands. For others, there's no greater meaning than being in the field collecting data on flora or fauna. For our engineers and architects, it may be the pride in seeing a design come to life or solving a complex problem while navigating the complexities of environmental and permitting requirements. What unites us all, however, is our commitment to our clients and to each other.

WestLand is large enough to provide a wide range of opportunities for career growth yet nimble enough for you to forge your own unique business and professional path. We pride ourselves on an inclusive environment where talented and creative individuals work together on unique and inspiring projects, bringing innovative solutions to our clients. Make a difference with us at WestLand!

WestLand is currently adding a fulltime Administrative Assistant to our team of industry leading professionals! The ideal candidate will be someone that is self-motivated, enjoys learning, and is an excellent communicator. This position works with WestLand's Cultural Resources teams across the West. This position will be based out of WestLand's Mukilteo office and will require the successful candidate to be in-office two or more days per week.

What will I be doing?

• Assisting with the management of the office including minor purchasing, vendor coordination, and the planning of office meetings or activities.
• Preparing a variety of documents including master agreements, sub-consultant agreements, notices to proceed, and project change orders.
• Tracking and reporting of expenditures.
• Assisting project managers with project related documentation and reporting.
• Assisting in the scheduling of field crews.
• Working with project managers to ensure field crews are appropriately provisioned with vehicles and equipment.
• Booking travel and accommodations for field crews.
• Maintaining an inventory of field equipment and arranging for maintenance as necessary.

What qualifications are required for this role?

• A high school diploma or equivalent is required. An Associate or Bachelor's degree is preferred.
• Three (3) or more years of experience in an administration role.
• Demonstrated proficiency in the Microsoft Office suite of products (Word, Excel, Teams).
• Prior experience with the Deltek VantagePoint software would be considered an asset.
• Ability to prioritize and manage multiple projects requests, often with competing deadlines.
• Ability to complete tasks on time and within expectations with minimal or no supervision.
• Excellent written and verbal communication skills.

The wage range for this position is $25 - $28.50 per hour.

What does WestLand offer you?

• A comprehensive benefits package that includes 9 paid holidays, healthcare benefits, PTO, and 401k matching for full time employees. Flexible work schedules and remote/hybrid possibilities are available for most roles.
• A multidisciplinary environment where projects are unique, creative, and challenging! A place where you can develop your own vision of clientele and projects, and where you get to work with our industry leaders daily!
• An environment where you are set up for success! With two-way mentorship, financial incentives to publish your work, and tuition reimbursement for ongoing educational support, we have you covered! In addition, WestLand has developed a career-path structure to assist you in reaching those next steps in your career!
• A collaborative work environment where information and ideas are shared across teams. Communication is clear and comes often. And our diversity of people and cultures means everyone always feels welcome at WestLand!

WestLand is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability, or veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

To apply, visit Westland Resources Job Listings

Resumes submitted by a recruiting/staffing agency without current/valid vendor agreement will become property of WestLand. Any recruiting/staffing agency wishing to do business with WestLand must contact the Human Resources Department through our website. Recruiting/staffing agents may NOT contact hiring managers directly. Firms that do not honor this request will be removed from consideration.