Administrative Assistant (Sales Department) - Ultimate Staffing

Job Responsibilities:

• Provide comprehensive administrative support to a sales team of 15-20 representatives, including extensive data and order entry.
• Monitor inbound emails and download bid documents for sales use.
• Record and assign new business opportunities in Salesforce to the appropriate team members.
• Create and manage new lead records in Salesforce as requested by other departments.
• Prepare weekly sales report summaries using Salesforce data.
• Schedule and coordinate meetings, including preparing agendas and taking meeting minutes.
• Maintain and update customer records for accuracy and completeness.
• Direct inbound calls to appropriate departments, ensuring a seamless experience for customers.

Qualifications:

• 1-5 years of experience of administrative experience preferably supporting a sales team!!
• Sales support / order entry experience would be a huge plus.
• Strong, professional communication skills, especially when interacting with customers by phone.
• High attention to detail and strong focus on accuracy.
• Ability to thrive under pressure and collaborate within a team environment.

Additional Information:

• Pay Range: $21 - $27 per hour
• Schedule: Monday - Friday, approximately 8:00 am - 4:30 pm
• Location: 100% in-office (Golden Valley)
• Position Type: Direct Hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.