Administrative Assistant - Ultimate Staffing Services

Administrative Assistant - Onsite

Location: Beaverton, OR

Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM

Are you a detail-oriented professional with a knack for organization and problem-solving? A leading company in the engineering and performance contracting industry is looking for an Administrative Assistant to join their dynamic team. This is a fantastic opportunity to contribute to a mission-driven organization that values innovation, collaboration, and long-term growth.

About the Role

As an Administrative Assistant, you will be the backbone of the office, ensuring smooth day-to-day operations. You'll support a variety of administrative and operational functions, providing essential assistance to the team. The role is onsite in Beaverton, OR, with a planned office relocation nearby in Spring 2025.

Key Responsibilities

• Serve as the go-to resource for team inquiries, offering guidance and directing requests as needed.
• Coordinate and schedule meetings, including booking spaces, managing attendee availability, and preparing materials.
• Arrange travel accommodations, ensuring schedules and budgets align.
• Provide basic troubleshooting for common software issues and coordinate with IT for complex problems.
• Manage user access and permissions across platforms.
• Oversee office facilities, including supply management, equipment upkeep, and liaising with vendors for maintenance.
• Facilitate onboarding for new hires, ensuring timely setup of equipment and tools.
• Manage asset inventory for departing employees and support tracking company resources like vehicles.
• Assist with special administrative projects to meet team goals.

Qualifications

• Strong critical thinking and resourcefulness to address challenges independently.
• Proficient in MS Office Suite applications, including Outlook, Excel, Word, and SharePoint.
• Exceptional organizational skills and attention to detail.
• Outstanding verbal and written communication skills.
• Ability to quickly learn new tools and train others effectively.
• Comfortable working in both collaborative and independent settings.
• Experience in accounting or financial processes is a plus.

What We're Looking For

• A quick learner with strong judgment and resourcefulness.
• Someone with solid communication skills and a professional demeanor.
• A team player who thrives in a laid-back but focused environment.

Compensation

• $25-30/hour DOE
• Direct hire opportunity

If you're ready to take on a role where your organizational skills and proactive mindset will make a real impact, we'd love to hear from you!

Apply now to join a growing team dedicated to creating transformational solutions for diverse communities.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.