Administrative Assistant - CN Guidance and Counseling Services

JOB DEFINITION:

An integral part of the administrative support staff providing strong secretarial services and administrative support to management of agency Programs and performing assignments of an administrative nature.

EDUCATIONAL REQUIREMENTS:

High school diploma or equivalent. College, business or secretarial school training preferred.

EXPERIENCE REQUIRED:

Strong administrative assistant experience. Computer skills including all Microsoft programs. Proven ability to navigate the Internet. Excellent oral and written communication skills. Working knowledge of Electronic Health Records and centralized scheduling technology preferred. Must have excellent verbal and written communication, along with superior organizational skills, ability to multi task and remain focused despite frequent interruption.

DUTIES AND RESPONSIBILITIES:

1. Provides secretarial services and expedites administrative functions of the program by assisting with projects as assigned and as program needs or requires. This includes:
   1. Responsible for maintaining the clients' daily attendance
   2. Alerting appropriate personnel about the arrival of clients and visitors
   3. Answering and routing calls
   4. Accepting and routing mail and deliveries
   5. Faxing, and accepting and routing faxes
   6. Data entry into the EHR and other programs as requested and as it relates to program needs.
2. Tracks and schedules client clinical appointments.
3. Reviews clinical notes and billing to ensure accuracy with times, codes, and proper follow-up.
4. Communicates with outside entities (i.e.: pharmacies, residential programs, hospitals) to coordinate clinical care for clients.
5. Tracks and schedules client transportation to/from program.
6. Maintains inventory of supplies and food items, and making purchases as needed; inputs invoices into Microix system as needed.
7. Maintains CACFP records and distributes snacks to clients in accordance with CACFP and program guidelines.
8. Opens and/or closes the facility as assigned.
9. Assists with outreach and follow-up through phone calls and written correspondence.
10. Facilitates administrative correspondence for the Directors of agency Programs, which includes drafting and typing correspondence, gathering and disseminating information for reporting purposes, and maintaining confidentiality requirements.
11. Assists with managing the schedules of Program Directors.
12. Assists with the distribution, completion, and inputting of Perception of Care Surveys and more.
13. Assists with coordinating client and staff events.

1. Identify and implement quality improvement trainings and activities as part of professional development goals
2. Complete QI Training during onboarding and participate in QI refresher training as needed.
3. Ability to cultivate a culture of inclusion for all employees that respects their individual strengths, views and experiences. A Culture that makes better decisions, drives innovation, and delivers better business results.
4. Adherence to all safety protocols and procedures to ensure a safe working environment for all employees. Demonstrate a commitment to maintaining a safe work environment by following established safety guidelines.

1. Health and Safety Awareness: Include any relevant knowledge or experience regarding health and safety protocols to ensure a safe work environment for all employees.

1. Other duties as assigned.

BENEFITS:

We offer an attractive and competitive benefits package for full time employees which includes but not limited to:

Medical

• Dental
• Vision
• $0 Deductible Platinum Plus Medical Insurance Plan - 90% Employer Provided Benefit
• Flexible Spending Account
• 403(b) retirement plan
• Long Term and Short Term Disability
• Legal Plan
• Dependent Care Expense Account
• Life Insurance/Supplemental Life Insurance
• Pet Insurance
• HRA
• Training programs including a Mentorship program
• Employees may be eligible for Federal/Public Student Loan Forgiveness
• Career growth and Promotional opportunities
• Employee Perks and Discounts to Broadway shows and more

5 Personal Days, 10-20 Vacation Days, 12 Sick Days, 12 Company Paid Holidays-yearly and so much more

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If interested please apply via this ad or fax your resume to HR DIRECTOR, CAROL OTERO at 516-396-0553.

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CN Guidance & Counseling Services, inspires and catalyzes recovery for people living with mental health and substance use conditions through innovative and person-centered integrated clinical treatment, counseling, housing, and support services.

• Awarded Newsday/Dan papers Top Long Island Work Place 2019-2024, 6 years in a row.
• Every job and every team at our agency plays a role in helping other Long Islanders live healthy and fulfilling lives.
• Engage your passion and CHOOSE a career & employer where you can use your vital energy to make a difference.

It is the policy of CN Guidance and Counseling Services, Inc. to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. CN Guidance and Counseling Services, Inc. prohibits any such discrimination or harassment.'